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I M P O R T A N T   N O T I C E

June 28, 2002

DEANS, DEPARTMENT CHAIRS, and DIRECTORS

Re: Posting and Notification Requirements Under the California Whistleblower Protection Act

We have recently learned of new provisions in the California Whistleblower Protection Act (Government Code Sections 8548.2 and 8548.3), which require the University to implement the following requirements:

1. by July 1, 2002, Post A Notice explaining provisions of the Act in locations where employee notices are maintained, and 
   
2. on July 1, 2002 and annually thereafter, Send the Notice by Electronic Mail to employees who have UC-authorized access to e-mail.

As required by law, a basic notice that was prepared by the State Auditor is being utilized, but has been augmented with University-specific information. In the future, we will send you updated notices, if any, and annual reminders to e-mail the notice to employees on July 1.

The revised Whistleblower and Whistleblower Protection policies will be issued in the near future. Office of the President is working on putting together implementation tools such as guidelines, Questions & Answers, and training, and will be in touch with you as these are developed.

An email notification along with a flyer attachment will be sent to your Dean's office. Please ensure that the flyer is posted in a location accessible to all employees and that the email is forwarded to ALL academic employees within your department. The Whistleblower Flyer and other important notices can be found on the Academic Personnel's Academic Appointment Opportunities web site at http://www.apo.ucla.edu/aao.htm.

We would very much appreciate your assistance in ensuring that the above requirements are complied with on or before Monday, July 1, 2002.

Sincerely,

Donna L. Vredevoe, Ph.D. 
Vice Chancellor Academic Personnel

Enclosure [Whistleblower Notice]
 

June 26, 2002

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: César Chávez Holiday

The University of California has approved renaming the spring Administrative Holiday in honor of César Chávez, the late president of the United Farm Workers of America. César Chávez Day will be observed on the last Friday in March and phased in at all locations by calendar year 2005. 

For represented academic employees, this holiday change will be subject to negotiations.  The policy is available online at:

http://www.ucop.edu/ucophome/coordrev/policy/6-05-02.html

Thank you for your attention to this matter.                                           

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel  

June 21, 2002

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised Policy on Supplement to Military Pay

Under current University policy, employees who have been called to or who volunteer for active military duty during Operation Enduring Freedom or Operation Noble Eagle (the anti-terrorism and homeland defense campaigns), or any other active military duty meant to support the President’s call for a war on terrorism as a result of the September 11 attacks, receive supplements to their military for a period not to exceed 180 days.

Effective May 28, 2002, this special pay supplement will be extended by 185 days for a total duration of up to 365 days. For employees who have already received the 180 days of supplemental pay, the additional pay will be retroactive to the first day of unpaid military leave following the 180 days of supplemental pay.

Enclosed are the revised policy pages (3, 5 and 7).  More information can be found online at the following websites:

Implementing Guidelines (Policy)
http://www.ucop.edu/humres/mil_pay_guide.pdf

Supplement to Military Pay Worksheet 
http://www.ucop.edu/humres/mil_pay_wrksht.pdf

Extended Military Leave Questions and Answers
http://www.ucop.edu/humres/mil_leave_faq.pdf

Thank you for your attention to this matter.                                           

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel  

May 21, 2002

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Procedure Modification to Academic Personnel Manual 025

I am writing to modify guidance provided in my memo of November 19, 2001.  That memo was sent to alert you to several important revisions to the Academic Personnel Manual, including significant revision of APM 025, “Conflict of Commitment and Outside Activities of Faculty Members.”  It indicated that under APM 025, prior approval is required before faculty can engage in certain kinds of endeavors that may give rise to either real or perceived conflicts of interest.  These “Category I” activities include:

1. Assumption of an executive or managerial position in a for-profit or not-for-profit business;

2. Establishment of a relationship as a salaried employee outside the University (other than the delivery of occasional lectures or participation in UC-sponsored continuing education programs); and

3. Submission of contract and grant proposals through organizations outside the University of California.

My memo indicated that delegation to approve those activities had been given to the Deans.  In re-reviewing APM 025, however we realize that under separate, existing policy on submission of contract and grant proposals through outside organizations, authority to approve exceptions has already been delegated to the Vice Chancellor – Research.  Thus, upon reconsideration, the delegation of authority to approve Category I activities to the Deans has been modified to include only the first two items: the assumption of an executive or managerial position and/or the establishment of a salaried position outside the University.  Authority to approve submission of contract and grant proposals requesting research support through outside organizations will remain with the Vice Chancellor – Research.  This change is effective immediately.

I think it may also be useful for you to remind faculty that positions and/or resulting income or equity holdings must be disclosed later if subsequent research support from the same organization is sought.  Under State of California regulations and University of California policy, the faculty Independent Substantive Review Committee (ISRC) must review disclosure of economic interests prior to acceptance of research gifts, grants or contracts.  If, upon review, the ISRC determines that the financial interest constitutes a significant conflict of interest, they may recommend to the Vice Chancellor – Research actions designed to manage, reduce, or eliminate that conflict.  This determination will be made independent of the fact that the Dean previously approved those activities. 

Should you have concerns about this revised guidance, please feel free to contact me at extension 69453.

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel  

cc: Vice Chancellor Roberto Peccei 
 

April 9, 2002

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Faculty Retention Survey

This is to advise you that Office of the President (OP) will be conducting a survey on faculty retention.  This is a part of a larger survey they normally conduct every two years.  The other part of the survey will be conducted next year.  The data produced from the retention survey will be used in evaluating retention practices and in preparing for discussions with the legislature about faculty retention issues.

Beginning next week, a staff member from OP will be calling selected Department Chairs with a brief set of questions about tenured and non-tenured faculty who left the University during the 2000-01 academic year.  As always, we want to assure Chairs that all responses will be treated confidentially. 

If you have any questions or suggestions, please call Chris Simon at (510) 987-9404.  Thank you for your cooperation and assistance in this effort.

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel  

February 8, 2002 

DEANS, DEPARTMENT CHAIRS, and DIRECTORS

Re:  Renaming Administrative Holiday to César Chávez Day

The University of California is proposing to rename its administrative holiday in honor of César Chávez, the late president of the United Farm Workers of America.  It is proposed that César Chávez Day be observed on the last Friday in March, and that the holiday be phased in at all locations by calendar year 2005.  As of this writing, the proposed UCLA implementation date is unknown, but will be no later than 2005.  Further communication will follow.

For represented academic employees, this proposal will be subject to negotiations.  

The proposed policy is available online at:

http://www.ucop.edu/humres/prophsr_vcletter.pdf

Please make this information available to your faculty and all interested parties for comment.  I would appreciate receiving all comments by Wednesday, February 27, 2002.

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel  
 

January 28, 2002

ASSISTANT PROFESSORS, DEANS and DEPARTMENT CHAIRS

Re: Faculty Career Development Awards for Regular Rank Assistant Professors for the Period July 1, 2002 - June 30, 2003

Proposals are now being accepted for the Faculty Career Development Program (FCDP). This program provides junior faculty with research support at a critical time in the pre-tenure stage. Awards are made in the form of summer ninths, one-quarter sabbatical supplements, full quarter research leaves with salary, and a lump-sum of $3,000.

These awards provide support for assistant professors in developing the research or creative record that is essential for promotion to associate professor. Applicants should be prepared to devote their time exclusively to the projects for which the awards are requested. To provide maximum benefit, Career Development Awards typically are made prior to tenure review and after the first year of course preparation and dissertation revision. Eligibility requirements are as follows:

1. Applications are invited from assistant professors in the regular professorial series, with the exception of individuals for whom 2002-2003 will be the final year at UCLA as assistant professors because of resignation, non-reappointment, or promotion.

2. Individuals who will be in the seventh year of service during the year of the award may apply for summer ninths or other support of $3,000.

3. Individuals with fiscal-year appointments may apply for one-quarter sabbatical leave supplements, one-quarter leave with salary, or other support of $3,000. The support of $3,000 may not be used as a part of summer salary.

4. Prior Career Development Award recipients may apply for research support under this program. At the final selection stage, priority normally will be given to those who have not had previous awards.

5. The academic personnel policy regarding a sabbatical leave is applied to Faculty Career Development Awards. Failure to return to regular University employment after sabbatical leave for a period at least equal to the period of the leave shall create an obligation on the part of the appointee to refund the entire salary received for the period of a regular sabbatical leave. This requirement for repayment may not be waived without the specific approval of the Chancellor. Please see APM 740-16 for details.

Applicants should submit three copies of the following materials to their Department Chairs:

1. Completed application form.

2. Proposal, two to three pages in length, outlining information on career plans and progress as well as a detailed description of the project to be undertaken during the award period.

3. Curriculum vitae.

Applications should be paper-clipped but not stapled.

The review process for all applications is as follows:

1. The Department Chair will forward all application packets to the Dean with a recommended priority listing and comments, including any departmental advisory committee comments in each packet.

2. The Dean will forward all application packets to the Academic Personnel Office with an overall priority listing and comments in each packet.

3. At the recommendation of the Academic Senate's Committee on Committees, a committee of faculty members will be appointed to review the applications and make recommendations to the Chancellor. Please note the following deadlines:

• Department Chair from applicants: February 20, 2002
• Dean from Chairs: February 27, 2002
• Academic Personnel Office from Deans: March 7, 2002

Notification letters to all applicants will be sent promptly after award decisions are finalized in early May. Detailed information regarding the Faculty Career Development Award Program can be found on the Academic Personnel Office web site at:

http://www.apo.ucla.edu/programs.htm

Please call Alexis Shaw at extension 54785 if you have any questions regarding the policies and procedures of this program.