Synopsis of Academic Personnel Manual Section 370 and 375

For all of the following actions, advance review is required by the Associate Vice Chancellor, Faculty Diversity.

These positions are used principally in organized activities for appointees who administer programs which provide service to academic departments and are public service oriented. All positions must be approved by the Chancellor prior to the initiation of any search process.

1. Detailed request from Chair requesting that a position be established. Include at what rank the position should be established as well as a target date for appointment;
2. Endorsement from the Dean; and
3. A job description detailing duties and responsibilities of position including all reporting relationships.

Appointments to the Academic Administrator and Academic Coordinator series require full searches. Membership in the Academic Senate is not acquired by appointment to these series. Neither tenure or security of employment is acquired by appointment to these series.

1. Letter from the Chair requesting appointment indicating scope of search and outlining qualifications of recommended individual. Include rank, step, working title and effective date of proposed appointment. Indicate individual who previously held the position.
2. Endorsement statement from the Dean.
3. Solicited letters of recommendation if individual does not currently hold an appointment with UCLA or is currently holding a non-academic title at UCLA.
4. CV of proposed appointee.
5. Current job description for the position.
6. Academic Selection & Compliance Form.

Eligibility does not imply automatic advancement. Departments are required to review the record of each individual when the individual becomes eligible for normal advancement to determine whether or not advancement should be recommended. Advancement follows only upon demonstration of qualification following review.

1. Letter from Chair requesting advancement, outlining achievements and accomplishments since last review. Include rank, step, and effective date of proposed appointment.
2. CV of proposed appointee.
3. Endorsement from the Dean if merit is either accelerated or decelerated.

Eligibility does not imply automatic advancement. Departments are required to review the record of each individual when the individual becomes eligible for promotion to determine whether or not advancement should be recommended. Promotion follows only upon demonstration of qualification following review.

For the Academic Administrator series, if promotion of an appointee from one rank to another within the series is justified, such promotion shall not normally occur until the individual has served at least six years with the lower title, including at least two years at the top step for that title.

For the Academic Coordinator series, if promotion from one rank to another within the series is justified, such promotion shall not normally occur until the individual has served at least six years in the lower rank.

1. Letter from Chair requesting promotion, outlining achievements and accomplishments during the time at the lower rank. Include rank, step, and effective date of proposed appointment;
2. Endorsement from the Dean; and
3. CV of proposed appointee.

An individual appointed to this series is compensated on the salary scale appropriate to the circumstances of service.

Off-Scale salaries are not applicable for this series.

Academic-Year (9-month) appointees may be employed during summer using the Fiscal-Year title appropriate to the work being performed. Academic-Year (9-month) appointees are ineligible for 1/9th payments during summer.