The UCLA CALL - Summary of Procedures #3

The UCLA CALL

Summary of Procedures #3

— Guide to Bibliography Preparation and Publication Submission Requirements —

I. Bibliography Submission

Complete Bibliographies indicating prior submissions. If possible, the candidate’s complete bibliography should be included. Items relevant to the proposed action should be bracketed in the margin of the list. If a current published item was listed in an earlier submission as "in preparation" or "in press," it should be so indicated. Minimum submissions are as follows:

Assistant Professor Actions	Bibliography	Publications
Appointment	Complete	As requested by Chair or Dean
Merit Increase or Renewal of Appointment	Cumulative since Appointment	As requested by Chair or Dean
Fourth-Year Appraisal	Cumulative since Appointment	Submit all publications
Promotion, Eight-Year Limit Review, Non-Renewal of Appointment	Cumulative since Appointment	Submit all publications

Associate Professor & Professor Actions	Bibliography	Publications
Appointment to Associate Professor rank or above	Complete	Copies of all publications
Merit Increase to Associate Professor II & III, Professor II, III, IV, V, VII, VIII & IX	Since last review	As requested by Chair or Dean. If action requires CAP review, submit publications since last review.
Merit Increase to Professor VI and Above-Scale	Entire Career	Submit publications that provide evidence of great/highest distinction

Associate Professor & Professor Actions	Bibliography	Publications
Further Advancement in Above-Scale status	Since initial Advancement to Above-Scale salary	Submit publications that provide evidence of merit and distinction
Promotion to Professor I	Since last Advancement in rank	Submit publications since last advancement in rank

II. How to Complete a Bibliography

A. Categorized Bibliographies

Entries should be identified by categories, such as: Books, Monographs, Published Research Papers, Published Articles, Abstracts, and Book Reviews. Since categories will vary among the disciplines, departments may wish to adopt their own categories. The Council on Academic Personnel prefers bibliographic items by category. See examples below:

Smith, R.

Smith, R., Jones, H., and Jackson, K., "A Study of the Perodian Process," J. Chem. Phys., 14:325-30 (1984) (RESEARCH PAPER)

Smith, R.

RESEARCH PAPERS

Smith, R., Jones, H., and Jackson, K., "A Study of the Perodian Process," J. Chem. Phys., 14:325-30 (1984)

BOOKS
..........................
..........................

B. Page Numbers

Both first and last page should be cited.

C. Edited Works

In instances where editors contribute various writings such as introductions, summaries, chapters, etc., to the works they edit, a description is requested of such writings, page numbers should be included, as part of the citation of each edited work.

D. Joint Authorship

The authors’ names as they appear on the publications are requested. Note: All publications added since last review should be bracketed in the left margin.