The UCLA CALL

I. Definition of the Visiting Professor Series

The Visiting prefix is used to designate one who either has held a faculty position at, or is on leave or retired from, an academic institution; or whose research, creative activities, or professional achievement make a Visiting appointment appropriate. When a title with the Visiting prefix is assigned to a faculty member on leave or retired from another educational institution, the title will usually be the same as the individual’s title at the home institution, with exceptions when connotations differ (e.g., Reader or Tutor in a British University) — Academic Personnel Manual Section 230.

II. Characteristics of Series

A. Ranks and Steps

B. Term of Service 

When extending an offer to individuals in this series, it is necessary for the Dean or Chair to include the following statement in any correspondence regarding their offer of an appointment or renewal of appointment:

"This appointment is for a specific term, with an ending date as herein set forth, and is not for a longer period unless express written notification is so given to the appointee. In the absence of such notification, the appointment ipso facto terminates on the designated ending date."

C. Service Requirements

An appointee appointed 100% time in this series must have teaching responsibilities equivalent to those of a regular Professorial appointee in the department. An appointee appointed less than 100% time in this series must devote to teaching an amount of time at least equivalent to one-half day per week.

D. Tenure

Tenure or Security of Employment is not granted in association with appointment to this series.

E. Limit on Service

When combined with titles subject to an Eight-Year Limit Review, all service in this series is counted toward the Eight-Year Limit review.

F. Limit on Funding

The requisite effort and time must be devoted to each extramural source which provides compensation for service rendered under a title in this series.

Departmental provisions for Teaching Assistants, Professional Research—, Postgraduate Research—, and Research Assistants may not be used to support appointments in this series.

G. Senate Membership

Appointment to this series does not confer membership in the Academic Senate.

III. Compensation

A. General

Individuals appointed to this series are compensated on a negotiated basis at any rate appearing on the "Academic Standard Table of Pay Rates." Determination of rate is based, in part, on the individual’s regular salary or professional income and may take into account the special expenses incurred in a short-term appointment. The rate paid under the Visiting title should not therefore be regarded as necessarily appropriate in the event regular appointment is subsequently offered. Salary rates for Visiting appointees are not subject to range adjustment.

Travel expenses of Visiting appointees are not to be incorporated in the salary and reimbursement of such expenses should be made in accordance with University policy.

B. Off-Scale Salary Limitations

Off-Scale salaries are not applicable to the Visiting Professor series.

C. Above-Scale Salary Limitations

Above-Scale salaries are not applicable to the Visiting Professor series.

IV. Employment

A. Recruitment

Please see Appendix 22, "Summary of Recruitment Policy," for the complete guide to recruitment.

The appointment of a faculty member on a Visiting basis is presumed to carry with it an implicit assurance to the appointee’s home institution that the University will not seek to amend the visiting character of the appointment to a permanent basis with an effective date during the Academic Year of the visiting appointment. For this reason, the administration will approve a recommendation for such a transfer only with justification and if the interests of the home institution concerned are protected.

B. Criteria

The criteria for evaluation of a candidate for appointment with a Visiting title shall be the same as for the corresponding regular title, but with reasonable flexibility in application of those criteria because the appointment is temporary. The same flexibility shall be applied when the appointee is not on leave or retired from another educational institution.

C. Categories of Personnel Actions

Employment encompasses the following types of personnel actions:

1. Appointment

Initial employment in the series or transfer from another academic series or title. No dossier is required.

2. Re-employment

Re-employment in the same series after a previous separation. No dossier is required.

3. Renewal of Appointment/Reappointment

Subsequent appointment in this series under the condition that there has not been a previous separation. No dossier is required.

4. Change in Series

Not applicable to the Visiting Professor series. Any subsequent appointment is subject to the review and search requirements applicable to that series. See Appendix 14 regarding "Guide to the Computation of Years of Service Which Count Toward the Eight-Year Limit" if subsequent appointment is proposed to the Assistant Professor Rank.

5. Change of Department

Transfer from one department to another. No dossier is required.

Split appointments are not applicable to the Visiting Professor series.

7. Joint Appointment

Joint appointments are not applicable to the Visiting Professor series.

8. Temporary Appointments

Temporary appointments are not applicable to the Visiting Professor series.

9. Informal Extra-Departmental Affiliations

Extra-departmental affiliations are not applicable to the Visiting Professor series.

D. Effective Dates of Personnel Actions

The effective date of an appointment is the first day on which payment begins.

For Academic Year (9-month) appointments, the effective date of the appointment will not coincide with the begin date of the service period.  Effective dates for Academic Year appointments commence as follows:

July 1 -- Fall Quarter
November 1 – Winter Quarter
March 1 – Spring Quarter

The effective date for Fiscal Year appointments will always coincide with the first day of service.

Note: Renegotiations of salary rate may only be effective with reappointment on July 1st.

E. Senate Review

All Schools and Colleges

2. Renewal of Appointment/Reappointment

F. Approval Authority

Authority to approve or deny recommendations rests at the indicated administrative levels.

Employment actions for an Academic Year (9-month) appointment approved by the Dean after the first day of the service period requires Chancellor’s approval for the retroactivity.

For Fiscal Year appointees, employment actions approved by the Dean more than 6 months after the effective date of the appointment requires Chancellor’s approval for the retroactivity.

1. Appointment and Re-employment

Dentistry, Law and Nursing

Arts and Architecture, Education and Information Studies, Engineering and Applied Science, Letters and Science, Management, Medicine, Public Health, Public Policy and Social Research, and Theater, Film & Television

2. Renewal of Appointment/Reappointment

All Schools and Colleges 

G. General Restrictions

The following restrictions govern all employment:

1. any action involving employment of near relatives (see Appendix 21, "Employment of Near Relatives") requires approval of the Chancellor;
2. compliance with recruitment and search requirements; and
3. any exception to policy governing the series requires the advance approval of the Chancellor.

V. Advancement: Merits & Promotions

Merits and promotions are not applicable to the Visiting Professor series.

VI. Fourth-Year Appraisal of a Visiting Assistant Professor

Fourth-Year appraisals are not applicable to the Visiting Professor series.

VII. Eight-Year Limit Review of an Visiting Assistant Professor

Eight-Year Limit Reviews are not applicable to the Visiting Professor series.

VIII. Non-Renewal of Appointment of a Visiting Associate Professor or Visiting Professor as a result of a Personnel Review

Non-renewal of appointments is not applicable to the Visiting Professor series.

IX. Preliminary Assessment of Non-Renewal of an Visiting Assistant Professor

Preliminary assessment of non-renewals is not applicable to the Visiting Professor series.

X. Reconsideration of Terminal Appointment of an Visiting Assistant Professor

Reconsideration of terminal appointments is not applicable to the Visiting Professor series.

XI. Non-Renewal of a Term Appointment for Budgetary Reasons, Programmatic Changes, or Lack of Work

Non-renewal of term appointments for budgetary reasons, etc. is not applicable to the Visiting Professor series.

XII. Termination of an Appointment

All appointments to this series are self-ending.

XIII. Five-Year Review for Visiting Associate Professor or Visiting Professor

Five-Year Reviews are not applicable to the Visiting Professor series.