Certificate Program in Academic
Personnel Policies and Procedures

The Certificated Program in Academic Personnel consists of the following five required
core courses and a minimum of one elective course.

 Required Core Classes
 Course 1:  An Overview of the Faculty Review Process
 Course 2:  Processing Actions for the Assistant Professor Series
 Course 3:  Processing Actions for the Associate and Full Professor
 Course 4:  Processing Actions Requiring Chancellor Approval and Preparing

        other Exceptions to Policy

 Course 5:  Recruitment, Searches and Affirmative Action for Academic Personnel


Course Electives

Course A:  Using the Academic Personnel Manual and The CALL
Course B:  In Residence and Adjunct Personnel Actions for General Campus
Course C:  Clinical Comp, Clinical X, and In-Residence Personnel Actions for the

       Medical School

Course D:  Bargaining Unit Titles Lecturers and Demonstration Teachers
Course E:  Senate and Non-Senate Layoff and Grievances
 

A Certificate in Academic Personnel Policies and Procedures is awarded upon completion of the five core courses and any one elective course. Contact Staff Development at extension 40850 for certificate information.

Please note: It is recommended that all of the courses leading toward a certificate in Academic Personnel Policies and Procedures be taken within a two year period.
 

Course 1: An Overview of the Faculty Review Process

This workshop provides a comprehensive overview of the Faculty Review process, from initiation of actions at the department level through final approval at the Vice Chancellor level.

Instruction will cover topics such as:

• How the dossier travels through the system and typical time frames
• The role of the Academic Personnel Office (APO) and the Council on Academic Personnel (CAP)
• Interaction of APO, CAP and the Academic Vice Chancellor
• Crucial elements of the dossier
• Assignment of review committees and their role
• Finalizing approved actions
• Confidentiality and access to records

Course 2: Processing Actions for the Assistant Professor Series

This workshop will cover the basic policy and procedures for the ladder rank Assistant
Professor only.

Topics to be discussed include:

• Appraisals
• Joint Appointments
• Service Limitations
• Eight-Year Limit Review which will include the differences in Reconsideration,
  Rebuttal and Resubmission

PREREQUISITE: Completion of Course 1 or consent of Instructor

Course 3: Processing Actions for the Associate and Full Professor

This workshop will cover the basic policy and procedures for the ladder rank Associate Professor and Full Professor.

Topics to be discussed include:

• Intercampus Actions
• Joint Appointments
• Mandatory five-year Reviews
• Merit Increases
• Use of Associate IV & V
• Step VI
• Promotions
• Sabbatical Leaves Policy and Calculation & Other Leaves

PREREQUISITE: Completion of Course 1

Course 4: Processing Actions Requiring Chancellor Approval and Preparing Other Exceptions to Policy

This course is designed to assist those who are responsible for processing Academic Actions and need to have a better understanding of interpreting academic policies and procedures that require an approval of exception to University wide policy, as well as, local policy. The course will cover delegation of approval authority from the Regents and the Office of the President to the Chancellor and/or Vice Chancellor. The course will also cover supplementary delegation of approval authority to Deans of Schools and Colleges.

Exceptions to be covered:

• Emeritus conferrals
• Recall policy
• Near-relative
• Off-Scale
• Sabbatical deferrals and leaves
• Retroactivity

PREREQUISITE: Completion of Course 1

Course 5: Recruitment, Searches and Affirmative Action for Academic Personnel

This workshop presents an overview of the Recruitment and Retention process and other related areas that pertain to the Academic appointments at UCLA.

This course will focus on:

• Defining a search plan
• Affirmative Action and Diversity commitment and the reporting requirements
• Departmental & school guidelines to advertising faculty positions
• Recruitment tools available
• Removal regulations for academic appointments
• Travel vouchers and allowable reimbursements

PREREQUISITE: Completion of Course 1 or consent of Instructor

Course A: Using The Academic Personnel Manual and The CALL

This course is designed to assist those who are responsible for processing Academic Actions and need to have a better understanding of interpreting academic policies and procedures using the APM and The CALL. This course will cover new polices and procedures that have been instituted by the Office of the President, as well as, changes to local policies. The CALL has been updated and is now designed in a user friendly format. This course will also cover procedures for processing titles such as Academic Coordinator, Academic Administrator and Specialist titles.

PREREQUISITE: Completion of Course 1 or consent of Instructor

Course B: In-Residence and Adjunct Personnel Actions for General Campus

 overview of the In Residence and Adjunct Professor Series. This course is designed for anyone who processes actions in a General Campus Department or
School only.

Topics to be discussed include:

• Appointment Criteria
• Service Limitations
• Funding Limitations
• Eight-Year Limit Review for Assistant rank

PREREQUISITE: Completion of Course 1

Course C: Clinical Comp, Clinical X, And In-Residence Personnel Actions For The Medical School

This course will provided an overview of processing personnel actions for academic positions in the School of Medicine. Titles such as In-Residence, Clinical X, Adjunct, and Clinical (Compensated) will be included in the discussion. Topics to be covered are:

• Appointment criteria
• Service Limitations
• Funding Considerations
• Affiliated Institutions
• Compensation Plan Overview

PREREQUISITE: Completion of course 1, 2, or 3, or equivalent work experience

Course D: Bargaining Unit Titles Lecturers and Demonstration Teachers

This course will provide an overview of the interpretation of the Memorandum of Understanding (MOU) which governs Non-Senate Instructional-Unit 18 academics, such as Lecturers, Demonstration Teachers, Field Work Consultants, etc. This course is designed for anyone who processes actions in a General Campus and Health Science School or Department. Topics to be discussed include:

• Appointments and Reappointments
• Counting Quarters for Service
• Post Six-Year Appointments
• 3 Year Contracts
• Layoff and Reduction in % of Time
• Grievances
• Workload Issues

PREREQUISITE: Completion of Course 1 or consent of Instructor

Course E: Senate And Non-Senate Layoff And Grievances

To be developed

 
Website last updated 7/22/03