organization of the university

academic administration

THE UNIVERSITY OF CALIFORNIA

UCLA is an integral part of the University of California, one of the largest and most renowned centers of higher education in the world. The University is dedicated to fulfilling the three-part mission of teaching, research and public service. Its ten campuses span the state, from Davis in the north to San Diego in the south. In between are Berkeley, San Francisco, Santa Cruz, Merced, Santa Barbara, Riverside, Irvine and, of course, Los Angeles. The campuses have a combined enrollment exceeding 187,000 students, more than 90 percent of them California residents. About one-fourth study at the graduate level.

The University of California system is governed by a Board of Regents whose regular members are appointed by the Governor of California. In addition to setting broad general policy and making budgetary decisions for the UC system, the Regents appoint the President of the University, the nine chancellors and the directors, provosts and deans who administer the affairs of the individual campuses.

The Regents delegate authority in academic matters to the Academic Senate, which determines academic policy for the University as a whole. The Senate, composed of all tenure-track and tenured faculty members and certain administrative officers, determines the conditions for admission and granting of degrees, authorizes and supervises courses and curricula and advises University administrators on budgets and faculty appointments and promotions. Individual divisions of the Universitywide Academic Senate determine academic policy for each campus.

UCLA

UCLA has the largest enrollment and the smallest physical campus of any of the nine UC campuses. Some 235 buildings on 419 acres serve more than 34,000 students enrolled in the College of Letters and Science plus 11 professional schools: the School of the Arts and Architecture; Graduate School of Education and Information Studies; The Henry Samueli School of Engineering and Applied Science; School of Law; The Anderson Graduate School of Management; School of Public Policy and Social Research; School of Theater, Film and Television; and the four health-science schools of Dentistry, Medicine, Nursing and Public Health.

These four health-science schools are part of the UCLA Center for the Health Sciences (CHS), a complex of patient care, education and research facilities known for its health care programs and scientific advancements. Other units within the CHS are the UCLA Medical Center, Neuropsychiatric Institute and Hospital, Medical Plaza and a network of specialized research institutes.

The College of Letters and Science is headed by a Provost and a Dean for each academic division within the college. There is a Provost of the medical sciences who also serves as Dean of the David Geffen School of Medicine. Each of the other professional schools has a Dean as its Chief Administrative Officer. The academic departments within each college and school are headed by a Department Chair, who reports directly to the Dean.

The implementation of policies concerning graduate and professional student admissions, fellowship and assistantship support and graduate degree requirements is the responsibility of the Graduate Division Dean.  See Section VIII. 

Office of the Chancellor
The Chancellor is UCLA's chief executive officer with responsibility for the day-to-day management of campus personnel, student affairs, institutional relations, research policies, finances, facilities and public affairs. The Executive Vice Chancellor serves as Chief Operating Officer and Acting Chancellor in the Chancellor's absence.

There are also five Vice Chancellors with responsibilities in the following areas:

• Academic Personnel
• Administration
• External Affairs
• Finance and Budget
• Graduate Studies
• Legal Affairs
• Research
• Student Affairs

Associate Vice Chancellors:

• Development
• Faculty Diversity
• Information Technology

Other Senior Administrative Officers:

• Provost, College of Letters & Science

• Dean, Division of Honors and Undergraduate Programs
• Dean, Division of Humanities
• Dean, Division of Life Sciences
• Dean, Division of Physical Sciences
• Dean, Division of Social Sciences
• Vice Provost of UCLA International Institute

• Provost of the Medical Sciences and Dean of the David Geffen School of Medicine
• Dean, The Anderson Graduate School of Management
• Dean, School of the Arts and Architecture
• Dean, School of Dentistry
• Dean, Graduate School of Education and Information Studies
• Dean, The Henry Samueli School of Engineering and Applied Science
• Dean, School of Law
• Dean, School of Nursing
• Dean, School of Public Health
• Dean, School of Public Policy and Social Research
• Dean, School of Theater, Film and Television
• Dean, UCLA Extension
• Dean, Graduate Division
• University Librarian
• Director, UCLA Medical Center
• Director, Neuropsychiatric Hospital and Clinics

the academic senate

The Academic Senate, Los Angeles Division, operates as a legislative body and also as a system of appointed committees run by and for the faculty. It functions chiefly through these committees as well as through elected officers and a Legislative Assembly.

As part of the system of shared governance within the University, the Senate plays a major role both in making and influencing decisions. Senate leaders on each campus interact with those from other divisions within the statewide Academic Council to consider issues that relate to the UC system. The divisional Senate also authorizes and supervises all courses and programs of study except those that are exempted by Regental action, recommends to the Legislative Assembly programs leading to new degrees, reviews and evaluates all graduate and undergraduate programs of study and advises the Chancellor on budgets and on faculty appointments and promotions. These roles are only as effective as the Senate's membership enables them to be through the work of its committees. (See Appendix III and Appendix IV for the official policies on Senate membership and faculty voting rights.)

A faculty member's decision to serve on one of the 21 standing committees of the Los Angeles Division of the Senate can bring important benefits and rewards to both the University and the faculty member. For these reasons, every member of the Senate is encouraged to make a commitment to some form of Senate service. University service also plays a part in the evaluation process during personnel actions (see Section III). 3125 Murphy Hall, http://www.senate.ucla.edu, (310) 825-3851.

COMMITTEES OF THE ACADEMIC SENATE

The following are the standing committees of the UCLA Academic Senate:

Senate Governance Committees
Committee on Committees (COC) is the only elected committee of the Senate and it appoints the Chair, Vice Chair and all non-ex officio members of each standing committee of the Los Angeles Division and the Assembly of the Academic Senate. It also consults on the selection of members of task forces and special committees.

Rules and Jurisdiction (R&J) advises the Division, its officers, committees and faculties in matters of jurisdiction and interpreting legislation of the Division. It exercises formal supervision over all modifications in Divisional legislation and reapportions voting constituencies represented on the Committee on Committees.

Grievance and Disciplinary Procedures (GDP) is primarily advisory for complaints that may be directed to the Charges Committee or to Privilege and Tenure. It assists faculty in choosing the appropriate route for a formal complaint or grievance, advises in the preparation of the complaint and will attempt to mediate complaints or grievances, effecting resolution where possible. Faculty are advised to consult with this committee before proceeding to either Charges or Privilege and Tenure.

Charges is the initial review stage of charges of Faculty Code of Conduct disciplinary violation by faculty members. When there is sufficient evidence of a code violation, the matter will be referred to the Committee on Privilege and Tenure for a formal hearing.

Privilege and Tenure (P&T) considers and adjudicates disciplinary charges or grievances by members of the Academic Senate (and in some cases by non-Senate faculty members) regarding violation of their rights and privileges. Grievances may be concerned with alleged procedural irregularities in the academic personnel process or reliance on improper criteria.
 

Academic Programs and Policies Committees
Undergraduate Council establishes policy for undergraduate education; recommends to the Legislative Assembly new degree programs; authorizes, supervises and regulates all undergraduate courses and programs of instruction and preparatory education; periodically reviews and evaluates all undergraduate programs in coordination with the Graduate Council; and sets standards for honors and procedures for scholarship awards.

Graduate Council establishes policy for graduate education, except for the M.D., J.D. and D.D.S. degrees; recommends new graduate degree programs to the Legislative Assembly and to the Coordinating Committee on Graduate Affairs; and periodically reviews and evaluates all graduate programs of study.

Council on Planning and Budget (CPB) is the mechanism through which the Senate advises the administration on matters of resource allocation and budget. It participates with the administration on long-range academic planning and physical development for the campus.

Teaching reviews and recommends recipients for the Distinguished Teaching Awards.

Undergraduate Admissions and Relations with Schools determines selection guidelines for admission to oversubscribed programs, develops and monitors research on admissions criteria and monitors campus procedures for recruitment and outreach.

University Extension advises the Chancellor on educational, budgetary and personnel policies of University Extension and advises departments, schools and the college regarding Extension courses and programs.

Intercollegiate Athletics is responsible for the oversight and development of policy recommendations on academic matters involving intercollegiate athletics.

Education Abroad represents the Division in all matters concerning the Education Abroad Program.
 

University Community Committees
Academic Freedom reports to the Division concerning any internal or external conditions which may affect the academic freedom of the University, its faculty and students.

Faculty Welfare advises the Division on all matters involving the economic welfare of the faculty, including salary level, salary determination methodology, benefits, insurance, retirement, housing and conditions of employment.

Faculty Research Lectureship names two Divisional members distinguished for research achievement to deliver public lectures.

University Emeriti and Pre-Retirement Relations determines emeriti’s interests and needs as members of the academic community, maintains liaison with the Emeriti Center, recommends conferral of emeriti status for non-Senate academic retirees; and initiates commemorative statements for deceased Division members.

Diversity and Equal Opportunity advises the Chancellor and recommends to the Division concerning policies and programs to advance faculty diversity, advises the Chancellor on proposals for waivers of search for academic appointments of "targets of opportunity" and in consultation with Academic Freedom, reports periodically on the overall status of the campus as a fair and open academic environment.
 

Educational Resource Committees
Council on Research consults with the Vice Chancellor for Research, advises the Chancellor and informs the Division concerning campus budgetary needs for support of research and policies governing acceptance of extramural subsidies. It also formulates policies for the awarding of Senate research grants under the Faculty Grants Program and establishes general guidelines for reviews of Organized Research Units.

Computing advises the Chancellor and represents the Division on all matters concerning computing.

Library advises the Chancellor concerning administration of the UCLA Library and library policies.

Other Committees
Council of Faculty Chairs, comprised of the elected chairs of the faculty of each professional school and college, advises the Divisional Senate Chair on matters relevant to various faculties.

Council on Academic Personnel (CAP) confers with the Chancellor about academic personnel policy and makes recommendations concerning appointments, promotions and related matters.

Executive Board is empowered to act on all matters except legislation in the name of the Los Angeles Division at times when the Legislative Assembly cannot readily be convened or when haste is required. The Board also consults with and advises the Chair of the Division and determines compensation and release time, including summer ninths, for Senate service.

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