UCLA Faculty Handbook and Resource Guide - Section VII
management services
The Office of Academic
Planning and Budget manages the strategic planning and budget process of the
campus. It consists of the divisions of Budget & Financial Planning, Financial
Analysis and Program Analysis & Information Management. They are responsible
for the administration and maintenance of UCLA's operating budget and performs
related research, planning and financial analysis functions for the University's
executive management and academic administrators. 2107 Murphy Hall, http://www.apb.ucla.edu, (310) 825-2321.
This department provides to all levels of university
management, consulting and audit services in areas such as
financial operations, administrative processes, systems and
controls implementation. Audits and consultations are designed to
evaluate and promote effective internal controls and operations.
Audit and Advisory Services also conducts investigations into
fraud, waste and abuse of University resources. 10920 Wilshire
Boulevard, Suite 700, (310) 794-6110.
BUSINESS &
ADMINISTRATIVE SERVICES
Business & Administrative Services (formerly
Business & Finance) is a multi-faceted
business operation with broad-based campus responsibilities in key operating
areas. Services include housing and hospitality programs, event management,
parking and transportation, child care, human resources, insurance and risk
management programs, campus mail and document services, real estate and loan
programs, corporate financial services, administrative computing, communications
technology services, facilities management and purchasing. 800 Wilshire Center,
http://www.be.ucla.edu, (310) 794-6000.
Campus
Procurement
UCLA Purchasing's
mission is to acquire (buy, rent or lease-purchase) supplies and equipment for
UCLA departments at the best value considering quality, price, terms and
conditions, value-added services and ability to deliver on schedule.
Purchasing seeks to protect the interests of the University by ensuring UCLA has
valid contracts with reputable suppliers and complying with Federal Acquisition
Regulations for federally-funded research. Purchasing also develops small
business partnerships and campus-wide commodity agreements, researches markets
for new products, ideas, and efficient sources which will result in cost savings
and improved patient care, academic programs and research. 650 Wilshire Center,
http://www.purchasing.ucla.edu,
(310)
794-6029.
Corporate Financial Services
Corporate Financial Services is comprised of nine operating units, all of
which provide core financial services to the UCLA campus community. Services
provided include accounting, payroll, accounts payable, tax services, travel,
equipment management, records management, financial management programs, student
accounting, cashiering operations and BruinCard. Training in all areas of
financial management and use of campus systems is also provided. 600 Wilshire
Center,
http://www.finance.ucla.edu, (310) 794-8686.
Office of Tax Services
The primary goal of Tax
Services is to minimize the University's overall tax liability and ensure that
the University is compliant with its institutional tax reporting and withholding
obligations. Tax Services prepares and approves UCLA’s tax documents and serves
as an internal tax advisor to central processing and administrative units such
as Accounts Payable, Purchasing, General Accounting, Payroll, Student Accounting
Travel and Real Estate. UCLA administrators and academic departments can
consult with Tax Services on tax questions and problems related to University
business. Other services include managing audits by external taxing authorities
and influencing tax law and policy changes. The office does not provide tax
advice on personal matters. More information can be found online at
http://www.tax.ucla.edu. 500 Wilshire Center, (310)
794-6724.
Campus
Human Resources provides a wide range of services for members of the UCLA
community.
§ Benefit Services
conducts new employee orientation, provides benefit and retirement
consulting, coordinates open enrollment, trains personnel representatives on
employee benefit plans and services, including retirement, savings programs,
health and welfare plans, disability, and life insurance. Call (310)
794-0830.
§ Compensation Services
provides consultative services to managers, supervisors and employees on
compensation, job classification, and pay issues. The unit also conducts salary
surveys, and maintains the Title & Pay Plan for non-academic employees. Call (310)
794-0880.
§ Employee/Labor
Relations and Personnel Services consults
with management and employees on performance issues, conflict resolution and
aids in collective bargaining agreements. See Section VI for more information or
call (310) 794-0860.
§ Employment
Services assists hiring managers with recruitment strategies and
selection tools, posts open positions in the Campus Job Opportunities bulletin,
advises departments on the legal aspect of the hiring process, and coordinates
the use of professional search firms. Call (310) 794-0890.
§ Staff Affirmative Action
provides consultative services in the areas of Affirmative Action (AA),
Equal Employment Opportunity (EEO), and diversity. The office maintains UCLA’s
Staff Affirmative Action Plan, investigates staff employment discrimination and
sexual harassment complaints, and conducts diversity education training. See
Staff Affirmative Action Office on page __ for a detailed list of
services or call (310) 825-0751 for more information.
§ The Staff
and Faculty Counseling Center
provides counseling for personal and work-related problems, department
interventions, workshops on coping strategies and constructive problem-solving,
and coordinates elements of UCLA’s Work/Life Program. See Section VI for more information
or call (310) 794-0245.
§ Training and
Development coordinates the In Service
Training Program (catalog and enrollment available online), provides supervisory
training with other CHR units, administers career development programs, offers
career counseling for layoff employees, delivers management training, and
conducts organizational development assessments and interventions for faculty
and staff administrators. To view the Training Catalog or enroll online, visit
the SkillNet website at
http://www.chr.ucla.edu/ and click “classes” or call (310)
794-0850.
Campus Human Resources is located at 10920 Wilshire Boulevard,
Suite 200, http://www.chr.ucla.edu,
(310) 794-0800.
Capital Programs is responsible
for the planning, design and construction of major capital
improvement projects at UCLA. The department provides support to
campus executive management and academic administrators in
developing and implementing the capital program for the campus,
from initial long-range development planning through specific
building project completion. Capital Programs Building, Lot 32, (310)
825-2911.
Developing and maintaining
diversity in all aspects of campus life is one of UCLA's highest
priorities. The University has a student body that is among the
most diverse in the nation; it strives to attain that diversity
at all levels of campus employment and nurture a campus community
where everyone is respected and valued.
The Academic Senate Committee on
Diversity and Equal Opportunity is active in recommending
policies and programs to advance faculty diversity (see Section II). There are also programs in
effect to promote the recruitment and retention of faculty, staff
and students with disabilities. For the University's
Nondiscrimination statement, see Appendix II
of this publication.
Faculty Diversity
The Chancellor's Office of
Faculty Diversity, (3134 Murphy Hall, (310) 206-7411)
conducts a range of activities through this office intended to
diversify the faculty, in conformity with federal regulations and
University of California policy. These activities include:
- Maintaining and publishing
data on the gender and ethnic composition of the faculty
- Assisting departments and
schools in identifying candidates from underrepresented
groups (women, African Americans, Hispanics, American
Indians and Asian Americans) for faculty positions
- Operating the Faculty Career
Development Program, which provides pre-tenured junior
faculty with research support.
Staff Affirmative
Action Office
The role of the Staff Affirmative Action Office is to support the University's
mission of research, teaching and public service by (1)
providing consultative services to the campus regarding Affirmative
Action and Equal Employment Opportunity
Programs; (2)
promoting an inclusive environment where diversity is recognized, celebrated and
valued; and (3)
increasing the visibility of UCLA in the general community through
programs that promote access and opportunity. Activities and services include:
- Monitoring campus affirmative action
activities and reviewing campus statistical data
- Developing recruitment strategies and
providing assistance in recruiting qualified individuals who are
underrepresented in the campus workforce for management and staff positions
- Developing educational programs and providing
diversity training to campus departments, managers, supervisors and employees
- Investigating and mediating internal,
informal discrimination complaints from staff
- Investigating, mediating and responding to
all staff discrimination complaints filed with state and federal compliance
agencies
- Investigating reports of activities that
might violate campus nondiscrimination policy
- Investigating complaints of sexual harassment
filed against staff employees.
The Staff Affirmative Action Office is located at 1103 Peter V. Ueberroth
Building (PVUB). Visit them online at
http://www.chr.ucla.edu
or call (310) 825-0751.
Chancellor's Advisory Group
on Diversity
This Advisory Group helps to promote diversity in all its forms in all areas
of our work as a campus community. Its charges include:
- Developing recommendations for advancing the
broadest possible understanding of the campus commitment to diversity
- Developing recommendations for effectively
incorporating diversity matters into the campus strategic planning process at
all levels of the institution
- Recommending processes to further UCLA’s
diversity goals in a number of areas including, but not limited to, student,
faculty, and staff recruitment, advancement, and retention.
The group meets monthly and reports annually to Chancellor Carnesale. Chair:
Executive Vice Chancellor Daniel Neuman, 2147 Murphy Hall, (310)
825-2052.
CTS is the voice, data and video
service provider for UCLA. CTS offers local and long-distance calling services
for more than 38,000 telephone lines, telephone sets and other equipment, voice
processing applications and more. CTS manages the Campus Backbone Network (CBN)
infrastructure that networks UCLA and provides access to the Internet, Bruin
OnLine (BOL) access for more than 56,000 users, and related services like domain
name registration. In addition, CTS databases provide listings for the Campus &
CHS Directory (online and print) and
the University of California statewide directory. For telephone repair, call
114; for the campus operator, call 33; for general info, call (310)
825-6285. For more information, visit
http://www.cts.ucla.edu.
Facilities Management is responsible for maintaining and
enhancing UCLA's buildings, grounds and infrastructure in an
optimally effective and environmentally responsible manner. This
department provides building systems maintenance for plumbing,
electrical, heating and air conditioning systems, custodial,
grounds, locksmith services and manages the Energy System
Facility that supplies the campus with electric power, steam and
chilled water. Also contact Facilities Management for your
refurbishment projects and other department needs. Skilled
craftworkers can build and refinish furniture, paint and remodel
offices, design signs and name plates, and fabricate keys.
Projects are managed from conception through design, execution
and completion. 731 Circle Drive South. To call customer service,
contact (310) 206-8847 between 6:00 a.m. and 6:00
p.m. To report trouble calls, contact (310) 825-9236,
24 hours, 7 days a week.
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