UCLA Faculty Handbook and Resource Guide - Section VIII
In the course of their
teaching responsibilities, faculty may encounter students who need
help with academic skills, personal problems, financial hardship, discipline or
any manner
of services. The campus has a number of student service offices to which you may
refer them,
or which faculty may contact directly for information. This section provides an
overview of
graduate and undergraduate education at UCLA, along with the principal offices
that provide
programs and services to students.
graduate division
The Graduate Division serves as
the campus-wide advocate for the advancement of graduate
education. It provides a range of services to graduate students
and their academic departments and helps to plan future graduate
programs. The Division's responsibilities are both
policy-oriented and administrative; they include setting
criteria, standards and development of policies governing
graduate study, while the Academic Senate's Graduate Council
(Section II) has considerable authority
over graduate degrees and curricula. The Division and Council
combine efforts to ensure that the academic programs maintain
excellence and satisfy student and
faculty goals. All policies, regulations and program information
regarding Graduate Programs are on the Graduate Division’s
web page at http://www.gdnet.ucla.edu. 1237 Murphy Hall, (310)
206-6086.
Services offered through the
Graduate Division are divided into three main areas:
Serves as a resource for the interpretation and
implementation of Academic Senate/Graduate Council and other University policies
and procedures affecting graduate admission, degree requirements, degree
progress and completion.
This unit consists of three
principal areas:
- Diversity and Outreach provides information
and services concerning the recruitment, support and retention of
traditionally underrepresented and/or disadvantaged graduate students
- Information Services
provides deans and department chairs with institutional
data concerning graduate education and assists with
questions regarding program requirements and other
standards and procedures
- Special Fellowships provides
services and information regarding intramural and
extramural fellowship programs, distributes information
to campus departments and coordinates the nomination and
review of student candidates.
GRADUATE STUDENT
SUPPORT OFFICE
Manages the various funds
controlled by the Graduate Division, allowing the campus to
optimize merit-based funding while utilizing funds that have
specific constraints. It also administers support policy relating
to graduate students, postdoctoral fellows and visiting scholars
and processes all merit-based awards and remissions.
undergraduate
education
The Provost of the College of
Letters and Science has been designated by the Chancellor as the
administrative officer responsible for undergraduate education at
UCLA. In this capacity, the provost also serves ex-officio
as a member of the Academic Senate’s Undergraduate Council
which authorizes, supervises and regulates all undergraduate
courses and programs of instruction. Together with the
Provost, the Vice Provost for Undergraduate Education and the
Council work to advance UCLA’s goals for undergraduate
education.
UCLA offers undergraduate degrees
in the College of Letters and Science, School of the Arts and
Architecture, School of Engineering and Applied Science, School
of Theater, Film and Television and the School of Nursing.
Undergraduate courses are also offered by the School of Public
Policy and Social Research, Graduate School of Education and
Information Studies, Anderson Graduate School of Management and
School of Public Health.
Services provided to
undergraduate students include:
- Academic advising,
counseling and tutoring services
- Curriculum enhancement
programs designed to enrich the academic experience of
undergraduates such as the Departmental Scholar Program,
Honors Collegium and Student Research Program
- Special services, such as the Academic Advancement
Program, Honors Programs, and the Center for Academic and
Research Excellence, designed to promote the academic
achievement of students who historically have had less
access to a university education.
student affairs
The mission of the Student
Affairs Department is to provide programs, services and
educational experiences that promote the academic success of UCLA
students and enhance the quality of campus life. These activities
are pursued within three divisions:
The Student Academic Services
umbrella encompasses the most important offices and services in
the life of a UCLA student.
Financial Aid Office
The Financial Aid Office attempts
to remove financial barriers that could cause a student to
experience difficulties in meeting his or her educational goals,
by providing federal financial aid programs in the form of
scholarships, grants, loans and employment. Generally, students
must demonstrate financial need and maintain normal academic
progress toward a degree in order to be eligible. Eligibility and
dollar amounts are determined by this office. A-129J Murphy Hall,
(310) 206-0400.
The Career Center
The Career Center offers a
variety of career planning and job search services designed to help
undergraduate and graduate students explore a broad array of academic and
non-academic career possibilities, make graduate and professional school plans,
identify full and part-time employment and internship opportunities and develop
skills for conducting a successful job search. A resource library houses 3,000+
career-related reference materials. Second & Third Floor of the Strathmore
Building, http://www.career.ucla.edu,
(310) 206-1915.
Office of the
Registrar
The missions of the Office of the
Registrar are to maintain an accurate academic record for each
student who registers and to provide services to students,
faculty, staff and the public in the areas of registration,
enrollment, grading, transcripts, degree audits, diplomas and
official publications. This office is responsible for the
academic calendar, general academic classroom scheduling, student
records data, grading and academic revisions and publication of
the UCLA General Catalog and quarterly Schedule of
Classes. 1105 Murphy Hall, http://www.registrar.ucla.edu/ (310) 825-1091.
Student Loan Services
The
Loan Services Office is responsible for administering long-term and short-term
educational loans such as FFELP, University and private student loans. For
students who qualify, interest-free eLOANs (short-term loans) are available.
Student loan recipients are required to attend Debt Management sessions
regarding their rights and obligations under the various loan programs. A-227
Murphy Hall,
http://www.saonet.ucla.edu/loans.htm, (310)
825-9864.
Undergraduate
Admissions and Relations with Schools (UARS)
The mission of Undergraduate
Admissions and Relations with Schools is to meet UCLA enrollment goals by
developing, recruiting and enrolling a diverse class prepared for academic
success. UARS administers UC entrance requirements for freshman and transfer
students, evaluates admission applications, and coordinates recruitment programs
with high schools and community colleges regarding student preparation and
requirements. 1147 Murphy Hall,
http://www.admissions.ucla.edu, (310) 825-3101.
The Division of Student and
Campus Life is comprised of seven student service units, the Dean of Students
Office being the most important to faculty. The Center for Student Programming
serves to advise campus organizations including student government, fraternities
and sororities, and community service projects. The Office of International
Students and Scholars provides services to international students and to
departments which employ non-citizen faculty or staff. Other offices are Student
Legal Services; Cultural and Recreational Affairs (see Section V); Lesbian, Gay, Bisexual
and Transgender Resources Office (see Section V);
and the Office of Residential Life. Visit Student and Campus Life's web page at http://www.studentlife.ucla.edu/.
Dean of Students Office
This office is concerned with the
quality of both academic and non-academic life on campus. To help
students, faculty and staff better understand how each may play a
role in enhancing the UCLA campus community, Deans conduct
presentations on campus life and opportunities for student
involvement, including campus policies and procedures pertaining
to students. The office provides a variety of services ranging
from problem solving and informal counseling to administering
student grievances against the university. The Dean of Students
Office also administers student conduct matters (academic and
non-academic) to include cases of cheating, plagiarism, computer
misuse, vandalism, threats, theft and assault. Go to
http://www.studentlife.ucla.edu for
relevant policies and more information. 1206 Murphy Hall, (310)
825-3871.
Office of Residential
Life (ORL)
The Office of Residential Life
provides a unique experience for faculty members to intermingle and mentor
students and gain valuable skills in community and leadership development. ORL
provides for faculty and student involvement through two programs: (1) the
Faculty-in-Residence Program is comprised of fifteen faculty, one for
each of the living units, to provide informal interaction with students from
housing and dining to shared interests and academic specialties; and (2) the
Faculty Fellows Program promotes special gatherings between the residents on
a floor/house/building and a particular professor and also designs seminars or
programs of interest to the on-campus student population. Call (310)
825-3401 for opportunities. 370 De Neve Drive,
http://www.orl.ucla.edu.
This division of Student Affairs
is responsible for a number of programs designed to promote the
health and welfare of UCLA students. This objective is
accomplished through four units:
The Center for Women & Men
Formerly the
Women's
Resource Center, The Center for Women & Men offers services to all UCLA students,
with special focus on gender related issues and re-entry/nontraditional student
concerns. A broad range of programs and services are designed to increase access
and retention of students by promoting equity, opportunity and advocacy; to
address issues affecting the campus climate; and to provide resources for
awareness, growth and empowerment. The Center provides personal counseling as
well as workshops on topics such as communication, leadership development, body
image, sexual violence prevention, men's issues, returning to school, child
care, health and wellness. The Center also offers referrals for medical, legal,
career planning, counseling, and other services on and off campus. In addition,
Rape Service Consultants (RSCs) provide information, support and resources to
students, staff and faculty who have been raped or sexually assaulted. Workshops
on self-defense and rape-related issues are also offered in conjunction with the
UCLA Police Department free of charge. The Center is a designated Sexual
Harassment Information Center. 2 Dodd Hall,
www.thecenter.ucla.edu, (310) 825-3945.
Office for Students
with Disabilities (OSD)
OSD provides a wide range of academic support services to
regularly enrolled students with documented permanent or temporary disabilities
in compliance with federal and state laws and University policies. Services
include readers, note-takers, sign language interpreters, special parking,
registration assistance, fee deferments, on-campus transportation, campus
orientation and accessibility, proctor and test-taking arrangements, tutorial
referral, housing assistance, support groups, adaptive equipment and referrals
to UCLA’s Disability and Computing Program. OSD also processes California
Department of Rehabilitation Authorizations for qualified students.
Accommodations are varied and specifically designed to meet the
disability-related needs of each student. There is no fee to students for any of
these services and all contacts and assistance are handled confidentially.
Visit OSD's web page at
http://www.saonet.ucla.edu/osd for more information on their programs
and services. A-255 Murphy Hall, (310) 825-1501 or TDD (310)
206-6083.
Student Health
Service (SHS)
SHS, located in the Arthur
Ashe Student Health and Wellness Center, supports the academic pursuits of
registered students by providing outpatient medical services, educational
outreach and prevention information. Most services are prepaid by registration
fees and students may be seen by appointment or on a walk-in basis. The Arthur
Ashe Student Health and Wellness Center is located on Bruin Plaza, next to the
Wooden Center.
http://www.studenthealth.ucla.edu, (310) 825-4073.
Student Psychological
Services
A multi-disciplinary mental
health center offering short-term individual and group counseling
to students; consultation, outreach, prevention and education
services to students, faculty and staff; and a training program
for graduate students in the mental health professions. All
registered students are eligible for confidential services at no
charge. Faculty may consult with professional staff regarding a
troubled student. 4223 Math Sciences Building, http://www.saonet.ucla.edu/sps.htm,
(310) 825-0768, or
A3-062 CHS, (310) 825-7985.
Please Note: Those faculty requesting personal
services should contact the Staff and Faculty Counseling Center.
See Section
VI for more information
or call (310) 794-0245.
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