Furlough Exchange Program
Instructions

ELIGIBILITY

• Academics in titles identified in APM 115
• Participation for 1 year or on a partial year basis
• Must be permissible with granting agency and terms of award
   

DEADLINES

FormS

The fillable Word form is located at http://www.apo.ucla.edu/forms/furlough.doc.  The fillable Medical School  form is located at http://www.apo.ucla.edu/forms/furlough_med.doc.
 

Routing

1. Faculty member completes form and routes to Fund Manager.
2. Fund Manager reviews and approves.
3. Send form electronically (as an attachment) to:

Contracts & Grants at fepapprovals@research.ucla.edu with a cc to Esther Hamil in APO at ehamil@conet.ucla.edu

4. Send hard copy to Department Chair's Office for approval.
5. Chair forwards hard copy to appropriate Dean’s Office.
6. Upon approval, Esther Hamil will notify the Dean’s Office and the Departmental EDB Preparer will process the form in the EDB system.

Furlough Exchange Program for
Health Sciences Faculty

This program allows academic employees who are subject to the furlough program to devote extra effort to extramurally funded projects in exchange for the furlough time they would be accruing. Appointees may charge an equivalent amount of effort to extramural funding, provided this is permissible with the granting agency and the terms of the extramural award as determined in consultation with the campus Sponsored Projects Office (SPO). All charges must remain in compliance with Office of Management and Budget (OMB) Circular A-21. Restricted gifts and endowments that can be used for research support may be used to support this increased effort.

Extramural awards include federal, state, other government or private contracts, grants, or cooperative agreements. Such awards also include special state appropriations for Breast Cancer, HIV/AIDS, or Tobacco-Related Disease research programs that have been awarded to campuses on a competitive basis by the Office of the President.

This program is in effect for the duration of the Salary Reduction/Furlough Plan, September 1, 2009 through August 31, 2010. The participant must elect to participate in this program in advance. Participation must be approved prior to the service period of the research activity. Retroactive participation is not permitted.

Health Sciences faculty may participate in the program on a partial-year basis during the 2009-10 fiscal year period covered by the FEP, as an alternative to full-year participation. Faculty may elect to begin participating on October 1, 2009, January 1, 2010, or April 1, 2010. Participation for less than a full quarter is not permitted.

Faculty may not earn more than his/her normal annual pre-reduced compensation. This program may not be used to supplement administrative stipends. Faculty may not reduce their teaching and/or service commitments during participation in the program. Compensation earned under this program is considered regular pay (REG) and is subject to standard payroll deductions, benefit charges, and retirement contributions.

During the period of participation, furloughs will be forfeited and may not be used for any other purpose, including additional consulting days and campus closures. Participants are expected to be in service during campus closures, with the exception of fiscal year employees on approved vacations.

ELIGIBILITY

This program is available to Health Sciences faculty who are full time (100%).

DEADLINES

FORM
Access the Medical School form at http://www.apo.ucla.edu/forms/furlough_med.doc

Requires Prior Approval

Faculty will need to work with their Sponsored Project Office (SPO) to determine whether prior sponsor approval is needed in each case. Any charges must be compliant with Office of Management and Budget (OMB) Circular A-21 requirements.

In cases where effort charged to an existing extramural award is increased, prior sponsor approval may be needed if the scope of work is adversely affected, if the cost sharing commitment is reduced, or otherwise as may be required by individual contracts and grants. Although there may be cases in which prior approval is not necessary under federal rules and under agency policy, staff and Principal Investigators will need to spend time necessary to analyze the terms of an award and to obtain approvals if necessary. This same issue is true for other instances where, under the Furlough Plan, effort to an existing federal award is to be changed.

Gifts and endowments can be used in exchange for furlough time if it is consistent with the intent of the donor.

September 22, 2009

Please contact Esther Hamil at x55462 for any questions
regarding the Furlough Exchange Program.

Website last updated 10/22/2009