F I N A L I Z E D   P O L I C Y
 

April 27, 2009

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 035, 220-18-b(4), 220-85-b, 335-10-a, 740-11-c, and Rescission of APM 350

Enclosed are the following revised Academic Personnel Policies:

• Revised APM 035 -- Affirmative Action and Nondiscrimination in Employment
• Revised APM 220-18-b(4) -- Criteria for Advancement to Professor
• Revised APM 220-85-b -- Professor Series
• Revised APM 335-10-a -- Cooperative Extension Advisor Series
• Revised APM 740-11-c -- Leaves of Absences/Sabbatical Leave; and
• Rescission of APM 350 -- Postgraduate Research (e.g. Physicist)

Revised APM 035 updates the Affirmative Action and Nondiscrimination in Employment policy to conform with the Uniformed Services Employment and Reemployment Rights Act of 1994, the Jobs for Veterans Act of 2002 as well as regulations to prohibit retaliation.

Revised APM 220-18-b(4), Criteria for Advancement to Professor Step VI and Professor Above-Scale, clarifies that an overall career review is necessary for advancement to Step VI as well as advancement to an Above-Scale rank.  Also greater emphasis is given to teaching and creative activity in determining advancement than on service.  The policy is effective September 2, 2008 for implementation no later than July 1, 2009.

The change to APM 220-85-b corrects a technical error in numbering resulting from a past policy revision.  APM-220-80-e was incorrectly referenced in this section.  The text was corrected to reflect the appropriate policy reference, APM-220-80-g.  

APM 335-10-a deletes the educational requirement from Cooperative Extension Advisors, making the criteria consistent with the criteria for Specialists in Cooperative Extension (APM-334-10-a). 

Revised APM 740-11-c adds the following Laboratory administrative titles to those titles eligible to accrue sabbatical leave:  Laboratory Director, Deputy Laboratory Director and Associate Laboratory Director. 

APM 350 is rescinded on the basis that the policy has been rendered obsolete by the provisions of APM 390 issued on July 1, 2003.

The revised policies may be found online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-035.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-220.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-335.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-740.pdf

Revisions to the UCLA CALL will follow soon.  Please update your Academic Personnel Manual as follows:

Sincerely,


Thomas Rice
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y
 

July 30, 2008

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 190, Appendix A-1; Whistleblower Policy

Academic Personnel Policy 190, Appendix A-1 (Whistleblower Policy) has been revised effective July 16, 2008.

The University of California Policy on Reporting and Investigating Allegations of Suspected Improper Governmental Activities (Whistleblower Policy), set forth in APM 190, Appendix A-1, was revised on April 2, 2008, to reflect responsibilities of the Senior Vice President, Chief Compliance and Audit Officer.

The revised policy supersedes the earlier version of the “Whistleblower Policy” dated October 4, 2002.  Please note that the University of California Policy for the Protection of Whistleblowers from Retaliation and Guidelines for Reviewing Retaliation Complaints (Whistleblower Protection Policy), set forth in APM 190, Appendix A-2, dated October 4, 2002, is still in effect.

The revised policy may be found online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-190-a1.pdf

Please update your Academic Personnel Manual as follows: 

Sincerely,


Thomas Rice
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y

June 25, 2008

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 710; and New APM 080 and 711 

Enclosed are the following Academic Personnel Policies effective July 1, 2008:

§      Revised APM 710 -- Leaves of Absence/Sick Leave/ Medical Leave

§    New APM 080 -- Medical Separation, and

§    New APM 711 -- Reasonable Accommodation for Academic Appointees with Disabilities

These changes to the Academic Personnel Manual are the result of several years of discussion and consultation aimed at (1) codifying certain sick leave and medical leave provisions for academic appointees, (2) establishing a systemwide framework to support the University’s commitment to reasonable accommodation for academic appointees who are disabled or who become disabled, and (3) introducing a medical separation policy for academic appointees.  These policies take effect July 1, 2008. 

APM 710 has been revised with a new section, APM 710-11, which establishes a maximum of paid medical leave to be granted to eligible faculty members who do not accrue sick leave in cases of personal illness, injury or disability.  Other revisions to APM 710 expand the list of academic titles eligible to accrue sick leave, as well as expanding sick leave accrual to appointees in these titles who hold academic year appointments; and provides guidelines for how and when departments should request medical information in support of requests for sick and paid medical leave.

New APM 080 outlines the process for medical separation of academic appointees who have exhausted periods of leave and continue to be unable to work for health reasons, and for whom reasonable accommodation is not possible. This new policy provides a means to handle this issue in a sensitive and respectful manner by establishing a process that keeps such cases distinct from disciplinary actions resulting from misconduct or incompetent performance.

New APM 711 complies with federal and California law – most specifically, the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA) in establishing systemwide policy governing the interactive process to determine reasonable accommodation for otherwise qualified academic appointees with disabilities.

The addition of these policies will provide much-needed guidance in disability management for academic personnel, as well as establish a consistent level of paid medical leave for academic appointees systemwide.  To ensure that academic appointees and campus administrators understand the provisions of these policies, the Academic Advancement department at the Office of the President is preparing links on the Academic Personnel Web page to definitions of important terminology, the text of applicable laws, and answers to frequently asked questions.  For more information, please visit:

http://www.ucop.edu/acadadv/acadpers/welcome.html

The revised policies are available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-080.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-710.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-711.pdf

Please update your Academic Personnel Manual as follows: 

Sincerely,


Thomas Rice
Vice Chancellor
Academic Personnel

Enclosure
 

F I N A L I Z E D   P O L I C Y

June 1, 2006

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 260

Enclosed is revised Academic Personnel Policy 260 on University Professor appointments, which is effective May 24, 2006.  The policy has been revised consistent with the Regents Policy on University Professors as amended on September 22, 2005, to clarify the usage of the title, criteria for appointment, conditions of employment, funding, and the procedure for appointment.

The title University Professor is reserved for scholars of the highest international distinction who are recognized and honored as the top scholars on their campus and are respected as teachers of exceptional ability.

The revised policy is available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-260.pdf

 Please update your Academic Personnel Manual as follows: 

Sincerely yours,


Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure
 

F I N A L I Z E D   P O L I C Y

April 4, 2006

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Technical Revision to APM 035, Appendix A-1

Enclosed is a technical revision to the University of California Policy on Sexual Harassment.

The new policy reflects a technical revision that deletes “counselors” from the list of University employees designated responsible for reporting sexual harassment.  The designation conflicts with a provision in the Sexual Harassment Procedures indicating that licensed counselors are confidential resources with whom employees may consult and that such consultations will not result in reports of sexual harassment, absent additional action by the employee.

This revised policy is effective February 10, 2006 and supersedes the December 14, 2004 version.  Access to the new policy is available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-035.pdf

Please update your Academic Personnel Manual as follows:

Sincerely yours,


Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure
 

F I N A L I Z E D   P O L I C Y
 

March 3, 2006

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised Academic Personnel Policies Related to Work and Family

In July 1988, the University of California established policies to address work and family issues of concern to Ladder-Rank faculty.  Effective family accommodation policies for academic appointees are fundamental to an equitable and productive academic environment.

The enclosed revised academic personnel policies, which are retroactive to January 1, 2006, express the University of California’s commitment to ongoing development of principles, institutional resources, and a workplace culture supportive of family care-giving responsibilities.

Some of the major policy changes include:

Ô      APM 133-17-g through -j − Computation of Years of Service

Ô      APM 210-1-c(4) − Instructions to Review Committees Which Advise on Actions Concerning Appointees in the Professor and Corresponding Series

Ô      APM 220-10, -16-c, -16-d, -18-b − Professor Series

Ô      New APM 220, Appendix B − Guidelines for Part-Time Appointment and Reduction in Percentage of Time of an Appointment to Accommodate Family Needs

Ô      APM 760 − Family Accommodations for Childbearing and Childrearing
 

Revised APM 133-17-g through -j extends the period of active service-modified duties for birth mothers.

Revised APM 210-1-c(4) clarifies that an academic appointee shall not be arbitrarily disadvantaged in their promotion, advancement, or compensation because they have elected to take a childbearing or parental leave, to stop the clock or to defer a personnel review.

New APM 220 Appendix B, provides guidance on part-time faculty appointments.

Revised APM 760 identifies the types of family accommodation policies available for childbearing and childrearing purposes in one policy for easy reference.

The following technical changes have been made to conform with revisions made to Academic Personnel Policies 220 and 760 effective January 1, 2006, and to the amended Regents Policy on Funding of Regular Ranks Faculty Appointments:

Ô      APM 130-0-c − Tenure

Ô      APM 220, Appendix A − Regents’ Policy on Funding of Regular Ranks Faculty Appointments

Ô      APM 700-8-k − Leaves of Absence/General

Ô      APM 710-1-d − Leaves of Absence/Sick Leave

Ô      APM 710-20-c − Leaves of Absence/Sick Leave

Ô      APM 715-1-d − Leaves of Absence/Family and Medical Leave

Revised APM 130-0-c adds a citation regarding provisions on part-time appointments to include APM 220-10, -16-c, -16-d, -18-b, and Appendix B.

Revised APM 220, Appendix A is updated in accordance with amendments to the Regents Policy on Funding Regular Ranks Faculty Appointments (September 22, 2005)

Revised APM 700-8-k adds “Family Accommodations for Childbearing and Childrearing (APM 760)” to types of leaves of absence.

Revised APM 710-1-d adds “APM 760, Family Accommodations for Childbearing and Childrearing” to Related Policy.

Revised APM 710-20-c adds a citation in line with re-numbered APM 760-28-b(2).

Revised APM 715-1-d adds “APM 760, Family Accommodations for Childbearing and Childrearing” to Related Policy.

The new and revised family-friendly polices are available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-130.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-133.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-210.pdf http://www.ucop.edu/acadadv/acadpers/apm/apm-220.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-700.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-710.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-715.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-760.pdf

Below is a list of UC Family Friendly Policy websites with more information:

Ô      Visit the University of California’s Family Friendly Policies for Faculty and Other Academic Appointees web page for information on family and medical leave, childcare resources, the UC Work/Life Program, spousal/partner opportunities and much more at http://www.ucop.edu/acadadv/family/welcome.html.

Ô      The UC Faculty Family Friendly Edge is an initiative designed to develop and implement a comprehensive package of innovative work-family policies and programs for ladder-rank faculty in the UC system. Visit http://ucfamilyedge.berkeley.edu. 

Ô      UC Families is a new online newsletter and resource for faculty, staff, and students who are balancing academic goals or careers with family life. For more information, go to http://parents.berkeley.edu/ucfamilies.

 Ô      For local accommodations, visit UCLA’s Faculty Diversity website on Family Policy and Resources at http://faculty.diversity.ucla.edu/family/index.html.

 Please update your Academic Personnel Manual as follows:

Sincerely yours,


Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure
 

F I N A L I Z E D   P O L I C Y

 

October 25, 2005

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 190, Appendix E

Enclosed is revised Academic Personnel Policy 190, Appendix E, The Faculty Recruitment Allowance Program, which is effective September 15, 2005.

APM 190, Appendix E has been renamed from the Salary Differential Housing Allowance Program to The Faculty Recruitment Allowance Program, to include other faculty recruitment allowances, in addition to housing costs.  Also, eligibility of faculty has been clarified and restrictions prohibiting the use of state funds for faculty recruitment allowances have been eliminated. 

Revised APM 190, Appendix E will help strengthen the campuses’ ability to recruit and retain faculty.  Access to the new policy is available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-190-e.pdf

Please update your Academic Personnel Manual as follows:

Sincerely yours,


Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure
 

These academic personnel polices were developed over the last few years and reviewed by campuses, the Academic Senate, the Office of the General Counsel, employee organizations and affected employees.  While there has been consensus on the importance of issuing formal personnel policy for Academic Appointees who provide supervision for the University’s health sciences trainees, it has been particularly difficult to decide upon an appropriate name for the different categories of appointees. The feedback received from various reviewers made it clear that it is necessary to retain the use of the title Clinical Professor for those community health care providers who volunteer their services to the University. For that reason, we have chosen the title Health Sciences Clinical Professor for those faculty who are compensated by the University or by one of the University’s formal affiliates, and who are currently classified as Clinical Professors.

The revised policy and new appendices are available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-110.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-112.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-133.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-210.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-220.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-278.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-279.pdf
 

Please update your Academic Personnel Manual as follows:

Sincerely yours,


Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y

April 28, 2005

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re revised APM 340 and 662–Appendix B-4

Enclosed are the following revised Academic Personnel Policies effective May 1, 2005, concerning the Continuing Educators Series:

§    APM 340, Continuing Educators

§     APM 340--Appendix A, Criteria for Appointment & Merit Increases

§     APM 662--Appendix B-4, Additional Compensation

§     Transition Guidelines

§    Continuing Educator Salary Scale

Revised APM 340 will replace the current Continuing Education Specialist title with the title of Continuing Educator.  The basis of the new title was a proposal developed by the UNEX Deans, who have requested increased control and flexibility in administering Extension.  Continuing Educators design and implement continuing education programs and classes for the public, primarily through University Extension. 

Revised APM 662–Appendix B-4, addresses additional compensation for University Extension academic appointees, such as Academic Coordinators and Continuing Educators, who have financial or academic responsibility for University Extension courses and who also teach in University Extension programs.

The Transition Guidelines provide instructions for transitioning from an existing Continuing Education Specialist title to the new Continuing Educator title with its new salary range. The transition is to be completed by July 1, 2006.

Lastly, the new salary range for each level of the Continuing Educator titles will provide increased salary flexibility and is designed to enhance career opportunities. In addition, under APM 340-10, the Chancellor may authorize an incentive plan to reward exceptionally meritorious performance.

The policies, transition guidelines and the salary scale are effective May 1, 2005 and are available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-340.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-662.pdf
http://www.ucop.edu/acadadv/acadpers/ce-transition.pdf
http://www.ucop.edu/acadadv/acadpers/ce-salary-range.pdf

Please update your Academic Personnel Manual as follows:

Sincerely yours,


Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y

April 13, 2005

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re revised APM 210-1-d, 240 and 245 Appendix A

Enclosed are the following revised Academic Personnel Policies effective July 1, 2005, which advise on Actions in the Professor and Corresponding Series:

• APM  210-1-d − Instructions to Review Committees Which Advise on Actions in the Professor and Corresponding Series
• APM 240 − Deans and Provosts
• APM 245 Appendix A − Department Chairs

A Strategic Review Panel convened by President Atkinson recommended in May 2003 that educational outreach be incorporated into the teaching and research mission of the University. The Panel asked the Academic Senate to develop the means by which faculty could be properly recognized and rewarded for their contributions to the University's commitment to diversity and access.

The University Committee on Affirmative Action and Diversity and the University Committee on Academic Personnel developed these proposed revisions to APM 210-1-d, 240 and 245.  On October 25, 2004, the Academic Council endorsed the attached APM revisions with the hope that “these changes will lead to more faculty engagement in educational outreach activities.”

In addition to recognizing the academic importance of faculty efforts to advance diversity in higher education, these policy revisions underscore the importance of diversity as a core value of the mission of the University of California.

The revised policies are available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-210.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-240.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-245.pdf

Please update your Academic Personnel Manual as follows:

Please update your policy manuals.

Sincerely yours,


Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y

February 16, 2005

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re:  Revised APM 200-22 and New Appendices A and B, Recall Appointments for Academic Appointees

Enclosed is revised Academic Personnel Policy 200-22, Recall Appointments for Academic Appointees, which is effective January 14, 2005. Appendix A, the new Pre-Retirement Recall Guidelines for Faculty Recalled for Post Retirement Teaching, apply to faculty who are age 60 or above and have at least five years of University of California Retirement Plan (UCRP) service credit at the time the recall appointment is negotiated. Appendix B describes changes made in 2003 to the UCRP Normal Retirement Age and the effect on post-retirement appointments.

This policy has been reviewed by campuses, the Academic Senate, the Office of the General Counsel, employee organizations, and affected employees. I would like to thank the Academic Council and your staff for help in the development and review of this proposal.

The revised policy and new appendices are available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-200.pdf

Please update your Academic Personnel Manual as follows:

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y
 

February 16, 2005
 

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re:  Revised APM 120, Emeritus Titles

Enclosed is revised Academic Personnel Policy 120, Emeritus Titles, which is effective January 14, 2005. The revision, added as a footnote to the Academic Personnel Manual in APM 120-10, expands the definition of retirement for purposes of granting Emeritus status as provided in Standing Order of The Regents 103.5 by conferring Emeritus status on those faculty who separate from UC while receiving disability income from UCRP, granted they are otherwise eligible for Emeritus status.

The amendment also clarifies the existing practices of: (1) Granting Emeritus status only to those faculty who retire within 120 days of separation from UC and (2) Granting Emeritus status to faculty who take Lump Sum Cashouts within 120 days of separation from UC rather than regular service retirement.

This policy has been reviewed by campuses, the Academic Senate, the Office of the General Counsel, employee organizations and affected employees.

The revised policy is available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-120.pdf

Please update your Academic Personnel Manual as follows:

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y

February 2, 2005

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 035Appendices A-1 and A-2, University of California Policy on Sexual Harassment and Procedures for Responding to Reports of Sexual Harassment

Enclosed are the revised University of California’s Policy on Sexual Harassment and the associated Procedures for Responding to Reports of Sexual Harassment which cover all members of the University community. The policy and procedures are added to the Academic Personnel Manual as APM 035, Appendix A-1 and Appendix A-2, respectively and are effective December 16, 2004. The new policies supersede the Policy on Sexual Harassment and Complaint Resolution Procedures issued on April 23, 1992. 

As detailed in Executive Vice Chancellor Neuman’s memo dated January 26, 2005, the major components of the procedure require each location to designate a Title IX Compliance Coordinator (Sexual Harassment Officer) to receive reports of sexual harassment, oversee sexual harassment prevention programs, and to develop procedures for responding to reports of sexual harassment, including provisions for early resolution and formal investigation. Managers and supervisors play a key role in appropriately responding to reports of sexual harassment and notifying the Title IX Compliance Coordinator of reports received.

Revisions to the policy also include an updated definition of sexual harassment, clarification of the University’s obligation to respond promptly and effectively to reports of sexual harassment, provisions for training employees and educating the University community regarding sexual harassment, and a statement that the policy shall be implemented in a manner that recognizes principles of free speech and academic freedom.

The policy and procedures are available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-035.pdf

Please update your Academic Personnel Manual as follows:

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y

 

September 22, 2004

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re:  Revised APM 390-Appendix A, Transition Guidelines for Postdocs

Effective September 1, 2004, revised APM 390, Appendix A, updates Transition Guidelines by changing the timeline for implementation of postdoctoral benefit plans and adjusts current postdoctoral scholars’ eligibility to switch from current to new benefit plans.

The revised Appendix A can be found online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-390.pdf

Please update your policy manuals.

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y

September 8, 2004

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re:  Revised APM 137, Non-Senate Academic Appointees/Term Appointment

Enclosed is revised Academic Personnel Policy 137, Non-Senate Academic Appointees/Term Appointment, which is effective August 1, 2004.

Section 137-30-c has been corrected to provide that under the conditions specified, the University may decide not to renew a term appointment on the basis of an appointee’s conduct or performance.

This policy has been reviewed by campuses, the Academic Senate, the Office of the General Counsel, employee organizations and affected employees.

The revised policy is available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-137.pdf

Please update your policy manuals.

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y

January 23, 2004

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 035; University of California Nondiscrimination Policies

The University of California nondiscrimination policies, including APM 035 on Affirmative Action and Nondiscrimination in Employment, have been revised effective January 1, 2004, to clarify that discrimination on the basis of gender identity and pregnancy is prohibited. 

The changes incorporate the addition of “gender identity” as a protected status under the California Fair Employment and Housing Act.  Discrimination on the basis of pregnancy is included within the category of discrimination based on “sex.”   The term “pregnancy” has been added to these notices to facilitate understanding of University policy in this regard.

APM 035 may be found online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-035.pdf

Please update your policy manuals. 

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y

November 20, 2003

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 010, Academic Freedom

Enclosed is revised Academic Personnel Policy 010 on Academic Freedom which is effective September 29, 2003.

This new statement on academic freedom for faculty supersedes the previous APM 010. The policy is based on the traditional cornerstones of academic freedom -- freedom of inquiry and research, freedom of teaching, and freedom of expression and publication. The policy establishes that faculty have primary responsibility for articulating the professional standards by which academic freedom may be sustained.

This new policy does not seek to change in any way the authority of the Board of Regents to govern the University of California, or the responsibility of the Administration to perform its appropriate role in governance. The policy is intended to be read in conjunction with APM 015 (Faculty Code of Conduct) and with The Regents' 1970 policy on academic freedom. Although this new policy applies to the University's faculty, its issuance does nothing to diminish the rights and responsibilities enjoyed by other academic appointees.

The policy and appendices may be found online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-010.pdf
http://www.ucop.edu/ucophome/coordrev/policy/Academic_Freedom_Paper.pdf

Please update your Academic Personnel Manuals.

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

The revised policies are available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-740.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-758.pdf

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y

August 15, 2003

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 310, 620-14 and New APM 311; Professional Research Titles

Enclosed are several revisions to Academic Personnel Manual (APM) regarding University Researchers in academic titles: APM 310 on the Professional Research series; a new APM 311 on the Project (e.g., Scientist) series and accompanying salary scales; a revised APM 620-14 on Off-Scale Salaries which includes new titles; and transition guidelines, all effective August 1, 2003.

Revised APM 310 emphasizes that appointees to the Professional Research series perform research equivalent to ladder-rank faculty, engage in independent research, can function as Principal Investigators (with campus approval), and have the major responsibility for their research programs.

APM 311 adds the new Project (e.g., Scientist) title for appointees who make significant and creative contributions to a research program in any academic discipline. Appointees are not required to carry out independent research and would not normally serve as Principal Investigators.

Revised APM 620-14 adds the Professor of Clinical (e.g.,Medicine) series and the Project (e.g.Scientist) series as eligible titles for off-scale salaries.

The new policies as well as the salary scales for the Project (e.g., Scientist) may be found online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-310.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-311.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-620.pdf
http://www.ucop.edu/acadadv/acadpers/proj-scientist-scale.pdf
http://www.ucop.edu/acadadv/acadpers/proj-scientist-bme-scale.pdf

Please update your Academic Personnel Manual as follows:

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

 F I N A L I Z E D   P O L I C Y
 

August 4, 2003

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re:  Revised APM 015, Faculty Code of Conduct

Enclosed is revised Academic Personnel Policy 015, the Faculty Code of Conduct which is effective July 24, 2003.

Part II, Section A now sets forth ethical principles and unacceptable conduct with regard to faculty members and their students. The revised policy prohibits a faculty member from entering into a romantic or sexual relationship with any student for whom that faculty member currently has or prospectively might have academic responsibility (as defined). The policy also prohibits a faculty member from exercising academic responsibility for any student with whom that faculty member has a romantic or sexual relationship.

The revisions to APM 015 were approved by the Assembly of the Academic Senate on May 28, 2003, and adopted by The Regents on July 17, 2003.

The policy may be found online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-015.pdf

Please update your Academic Personnel Manuals.                                              

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y

 

June 26, 2003

DEANS, DEPARTMENT CHAIRS, and DIRECTORS

Re:  New APM 390, Postdoctoral Scholars

Enclosed is a new academic personnel policy on Postdoctoral Scholars, APM 390. The policy will be implemented in two stages starting July 1, 2003.  Details are provided in the enclosed Transition Guidelines, which have been attached formally to APM 390 as Appendix A.

The development of APM 390 was undertaken in response to national and University of California discussions and reports on postdoctoral education over the past five years. During the formal review of this policy, comments were received from the campuses, the Academic Council and Senate committees, several UC postdoctoral scholar associations, and the Office of General Counsel.

The new policy applies to (1) postdoctoral employees funded from research grants; (2) postdoctoral fellows and trainees funded from fellowships or traineeships paid through University accounts; and (3) postdoctoral fellows and trainees funded from fellowships or traineeships paid directly to the individual.  APM 390 establishes three new titles for Postdoctoral Scholars to cover the three types listed above.

Three principal issues emerged from the formal review.  First, adequate flexibility was requested with respect to the provision limiting postdoctoral service to a maximum of five years, including postdoctoral service at other institutions.  The final policy provides exceptions for a sixth year.  Second, with regard to flexibility concerning the minimum salary/stipend and 100 percent time requirements, the policy retains strict provisions for full-time appointments at minimum salary rates in view of the need to provide compensation at levels commensurate with Postdoctoral Scholars’ educational backgrounds and qualifications, and to recognize that the postdoctoral experience is essentially full time.  Third, the policy provides for no vacation accrual and instead offers a provision for time off during intersession and break periods or at alternative times to be arranged by the Postdoctoral Scholar and mentor.

As the Transition Guidelines indicate, all aspects of APM 390 will apply to new Postdoctoral Scholars effective July 1, 2003, except the health benefits, sick leave and time off provisions, which will go into effect later in the year.

The University is currently developing a Postdoctoral Scholars benefits package that will provide medical, dental, and vision plans and certain other benefits.  These plans will become operative later in the year.  Information about these benefit plans will be provided in Fall 2003.

Concurrently with the issuance of APM 390, language has been added to APM Sections 140, 145, 150, 710, and 730 to indicate that these policies on layoff, grievance, and leaves do not apply to individuals appointed in a Postdoctoral Scholar title.

In addition to transition guidelines, a summary of the major provisions of the policy is enclosed. The policies may be found online at:

http://www.ucop.edu/ucophome/coordrev/policy/5-29-03summary.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-390.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-140.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-145.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-150.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-710.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-730.pdf

Please update your Academic Personnel Manual as follows:

Sincerely yours,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

cc:  Claudia Mitchell-Kernan, Vice Chancellor−Graduate Studies
       Jim Turner, Assistant Vice Chancellor−Graduate Division
       Kyle Cunningham, Graduate and Postgraduate Research Coordinator

F I N A L I Z E D   P O L I C Y

February 28, 2003

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 715, Leaves of Absence/Family and Medical Leave

Enclosed is revised Academic Personnel Policy 715, which is effective February 20, 2003. The revised policy extends family and medical leave coverage to academic appointees who need to care for a seriously ill domestic partner. Additionally, “leave year” has been changed to “calendar year” to conform with existing University policy.

Please replace APM 715 dated July 29, 1999 and April 20, 1998 (5 pages) with the new policy dated February 20, 2003. The new APM policy is also available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-715.pdf

Please update your policy manuals.

Sincerely,

Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure