F I N A L I Z E D   P O L I C Y
 

July 30, 2008

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 190, Appendix A-1; Whistleblower Policy

Academic Personnel Policy 190, Appendix A-1 (Whistleblower Policy) has been revised effective July 16, 2008.

The University of California Policy on Reporting and Investigating Allegations of Suspected Improper Governmental Activities (Whistleblower Policy), set forth in APM 190, Appendix A-1, was revised on April 2, 2008, to reflect responsibilities of the Senior Vice President, Chief Compliance and Audit Officer.

The revised policy supersedes the earlier version of the “Whistleblower Policy” dated October 4, 2002.  Please note that the University of California Policy for the Protection of Whistleblowers from Retaliation and Guidelines for Reviewing Retaliation Complaints (Whistleblower Protection Policy), set forth in APM 190, Appendix A-2, dated October 4, 2002, is still in effect.

The revised policy may be found online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-190-a1.pdf

Please update your Academic Personnel Manual as follows: 

Sincerely,


Thomas Rice
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y

June 25, 2008

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 710; and New APM 080 and 711 

Enclosed are the following Academic Personnel Policies effective July 1, 2008:

§      Revised APM 710 -- Leaves of Absence/Sick Leave/ Medical Leave

§    New APM 080 -- Medical Separation, and

§    New APM 711 -- Reasonable Accommodation for Academic Appointees with Disabilities

These changes to the Academic Personnel Manual are the result of several years of discussion and consultation aimed at (1) codifying certain sick leave and medical leave provisions for academic appointees, (2) establishing a systemwide framework to support the University’s commitment to reasonable accommodation for academic appointees who are disabled or who become disabled, and (3) introducing a medical separation policy for academic appointees.  These policies take effect July 1, 2008. 

APM 710 has been revised with a new section, APM 710-11, which establishes a maximum of paid medical leave to be granted to eligible faculty members who do not accrue sick leave in cases of personal illness, injury or disability.  Other revisions to APM 710 expand the list of academic titles eligible to accrue sick leave, as well as expanding sick leave accrual to appointees in these titles who hold academic year appointments; and provides guidelines for how and when departments should request medical information in support of requests for sick and paid medical leave.

New APM 080 outlines the process for medical separation of academic appointees who have exhausted periods of leave and continue to be unable to work for health reasons, and for whom reasonable accommodation is not possible. This new policy provides a means to handle this issue in a sensitive and respectful manner by establishing a process that keeps such cases distinct from disciplinary actions resulting from misconduct or incompetent performance.

New APM 711 complies with federal and California law – most specifically, the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA) in establishing systemwide policy governing the interactive process to determine reasonable accommodation for otherwise qualified academic appointees with disabilities.

The addition of these policies will provide much-needed guidance in disability management for academic personnel, as well as establish a consistent level of paid medical leave for academic appointees systemwide.  To ensure that academic appointees and campus administrators understand the provisions of these policies, the Academic Advancement department at the Office of the President is preparing links on the Academic Personnel Web page to definitions of important terminology, the text of applicable laws, and answers to frequently asked questions.  For more information, please visit:

http://www.ucop.edu/acadadv/acadpers/welcome.html

The revised policies are available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-080.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-710.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-711.pdf

Please update your Academic Personnel Manual as follows: 

Sincerely,


Thomas Rice
Vice Chancellor
Academic Personnel

Enclosure
 

F I N A L I Z E D   P O L I C Y

June 1, 2006

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 260

Enclosed is revised Academic Personnel Policy 260 on University Professor appointments, which is effective May 24, 2006.  The policy has been revised consistent with the Regents Policy on University Professors as amended on September 22, 2005, to clarify the usage of the title, criteria for appointment, conditions of employment, funding, and the procedure for appointment.

The title University Professor is reserved for scholars of the highest international distinction who are recognized and honored as the top scholars on their campus and are respected as teachers of exceptional ability.

The revised policy is available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-260.pdf

 Please update your Academic Personnel Manual as follows: 

Sincerely yours,


Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure
 

F I N A L I Z E D   P O L I C Y

April 4, 2006

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Technical Revision to APM 035, Appendix A-1

Enclosed is a technical revision to the University of California Policy on Sexual Harassment.

The new policy reflects a technical revision that deletes “counselors” from the list of University employees designated responsible for reporting sexual harassment.  The designation conflicts with a provision in the Sexual Harassment Procedures indicating that licensed counselors are confidential resources with whom employees may consult and that such consultations will not result in reports of sexual harassment, absent additional action by the employee.

This revised policy is effective February 10, 2006 and supersedes the December 14, 2004 version.  Access to the new policy is available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-035.pdf

Please update your Academic Personnel Manual as follows:

Sincerely yours,


Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure
 

F I N A L I Z E D   P O L I C Y
 

March 3, 2006

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised Academic Personnel Policies Related to Work and Family

In July 1988, the University of California established policies to address work and family issues of concern to Ladder-Rank faculty.  Effective family accommodation policies for academic appointees are fundamental to an equitable and productive academic environment.

The enclosed revised academic personnel policies, which are retroactive to January 1, 2006, express the University of California’s commitment to ongoing development of principles, institutional resources, and a workplace culture supportive of family care-giving responsibilities.

Some of the major policy changes include:

Ô      APM 133-17-g through -j − Computation of Years of Service

Ô      APM 210-1-c(4) − Instructions to Review Committees Which Advise on Actions Concerning Appointees in the Professor and Corresponding Series

Ô      APM 220-10, -16-c, -16-d, -18-b − Professor Series

Ô      New APM 220, Appendix B − Guidelines for Part-Time Appointment and Reduction in Percentage of Time of an Appointment to Accommodate Family Needs

Ô      APM 760 − Family Accommodations for Childbearing and Childrearing
 

Revised APM 133-17-g through -j extends the period of active service-modified duties for birth mothers.

Revised APM 210-1-c(4) clarifies that an academic appointee shall not be arbitrarily disadvantaged in their promotion, advancement, or compensation because they have elected to take a childbearing or parental leave, to stop the clock or to defer a personnel review.

New APM 220 Appendix B, provides guidance on part-time faculty appointments.

Revised APM 760 identifies the types of family accommodation policies available for childbearing and childrearing purposes in one policy for easy reference.

The following technical changes have been made to conform with revisions made to Academic Personnel Policies 220 and 760 effective January 1, 2006, and to the amended Regents Policy on Funding of Regular Ranks Faculty Appointments:

Ô      APM 130-0-c − Tenure

Ô      APM 220, Appendix A − Regents’ Policy on Funding of Regular Ranks Faculty Appointments

Ô      APM 700-8-k − Leaves of Absence/General

Ô      APM 710-1-d − Leaves of Absence/Sick Leave

Ô      APM 710-20-c − Leaves of Absence/Sick Leave

Ô      APM 715-1-d − Leaves of Absence/Family and Medical Leave

Revised APM 130-0-c adds a citation regarding provisions on part-time appointments to include APM 220-10, -16-c, -16-d, -18-b, and Appendix B.

Revised APM 220, Appendix A is updated in accordance with amendments to the Regents Policy on Funding Regular Ranks Faculty Appointments (September 22, 2005)

Revised APM 700-8-k adds “Family Accommodations for Childbearing and Childrearing (APM 760)” to types of leaves of absence.

Revised APM 710-1-d adds “APM 760, Family Accommodations for Childbearing and Childrearing” to Related Policy.

Revised APM 710-20-c adds a citation in line with re-numbered APM 760-28-b(2).

Revised APM 715-1-d adds “APM 760, Family Accommodations for Childbearing and Childrearing” to Related Policy.

The new and revised family-friendly polices are available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-130.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-133.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-210.pdf http://www.ucop.edu/acadadv/acadpers/apm/apm-220.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-700.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-710.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-715.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-760.pdf

Below is a list of UC Family Friendly Policy websites with more information:

Ô      Visit the University of California’s Family Friendly Policies for Faculty and Other Academic Appointees web page for information on family and medical leave, childcare resources, the UC Work/Life Program, spousal/partner opportunities and much more at http://www.ucop.edu/acadadv/family/welcome.html.

Ô      The UC Faculty Family Friendly Edge is an initiative designed to develop and implement a comprehensive package of innovative work-family policies and programs for ladder-rank faculty in the UC system. Visit http://ucfamilyedge.berkeley.edu. 

Ô      UC Families is a new online newsletter and resource for faculty, staff, and students who are balancing academic goals or careers with family life. For more information, go to http://parents.berkeley.edu/ucfamilies.

 Ô      For local accommodations, visit UCLA’s Faculty Diversity website on Family Policy and Resources at http://faculty.diversity.ucla.edu/family/index.html.

 Please update your Academic Personnel Manual as follows:

Sincerely yours,


Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure
 

F I N A L I Z E D   P O L I C Y

 

October 25, 2005

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re: Revised APM 190, Appendix E

Enclosed is revised Academic Personnel Policy 190, Appendix E, The Faculty Recruitment Allowance Program, which is effective September 15, 2005.

APM 190, Appendix E has been renamed from the Salary Differential Housing Allowance Program to The Faculty Recruitment Allowance Program, to include other faculty recruitment allowances, in addition to housing costs.  Also, eligibility of faculty has been clarified and restrictions prohibiting the use of state funds for faculty recruitment allowances have been eliminated. 

Revised APM 190, Appendix E will help strengthen the campuses’ ability to recruit and retain faculty.  Access to the new policy is available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-190-e.pdf

Please update your Academic Personnel Manual as follows:

Sincerely yours,


Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure
 

These academic personnel polices were developed over the last few years and reviewed by campuses, the Academic Senate, the Office of the General Counsel, employee organizations and affected employees.  While there has been consensus on the importance of issuing formal personnel policy for Academic Appointees who provide supervision for the University’s health sciences trainees, it has been particularly difficult to decide upon an appropriate name for the different categories of appointees. The feedback received from various reviewers made it clear that it is necessary to retain the use of the title Clinical Professor for those community health care providers who volunteer their services to the University. For that reason, we have chosen the title Health Sciences Clinical Professor for those faculty who are compensated by the University or by one of the University’s formal affiliates, and who are currently classified as Clinical Professors.

The revised policy and new appendices are available online at:

http://www.ucop.edu/acadadv/acadpers/apm/apm-110.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-112.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-133.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-210.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-220.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-278.pdf
http://www.ucop.edu/acadadv/acadpers/apm/apm-279.pdf
 

Please update your Academic Personnel Manual as follows:

Sincerely yours,


Donna L. Vredevoe, Ph.D.
Vice Chancellor
Academic Personnel

Enclosure

F I N A L I Z E D   P O L I C Y

April 28, 2005

DEANS, DEPARTMENT CHAIRS and DIRECTORS

Re revised APM 340 and 662–Appendix B-4

Enclosed are the following revised Academic Personnel Policies effective May 1, 2005, concerning the Continuing Educators Series:

§    APM 340, Continuing Educators

§     APM 340--Appendix A, Criteria for Appointment & Merit Increases

§     APM 662--Appendix B-4, Additional Compensation

§     Transition Guidelines

§    Continuing Educator Salary Scale

Revised APM 340 will replace the current Continuing Education Specialist title with the title of Continuing Educator.  The basis of the new title was a proposal developed by the UNEX Deans, who have requested increased control and flexibility in administering Extension.  Continuing Educators design and implement continuing education programs and classes for the public, primarily through University Extension. 

Revised APM 662–Appendix B-4, addresses additional compensation for University Extension academic appointees, such as Academic Coordinators and Continuing Educators, who have financial or academic responsibility for University Extension courses and who also teach in University Extension programs.

The Transition Guidelines provide instructions for transitioning from an existing Continuing Education Specialist title to the new Continuing Educator title with its new salary range. The transition is to be completed by July 1, 2006.

Lastly, the new salary range for each level of the Continuing Educator titles will provide increased salary flexibility and is designed to enhance career opportunities. In addition, under APM 340-10, the Chancellor may authorize an incentive plan to reward exceptionally meritorious performance.

The policies, transition guidelines and the salary scale are effective May 1, 2005 and are available online at: