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Academic Personnel Publications
Counting
on the Tenure Clock
Service Limit
Temporary Transfers
Timing of Review
Impact
of Leave of Absence
Stopping the Tenure Clock for the Care of a
Child
Limit on Titles
Periods of
service on any campus of the University of California in
any combination of the following titles count toward the
eight-year limit in determining the status of an
Assistant Professor.
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Assistant Professor
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Acting Assistant Professor
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Visiting Assistant
Professor
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Acting Associate Professor
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Acting Professor
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Assistant Professor in
Residence
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Assistant Professor of
Clinical (X)
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Assistant Professor
Clinical (Comp)
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Assistant Adjunct
Professor at more than 50% time
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Lecturer (PSOE)
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Senior Lecturer (SOE)
Appointment
at any percentage of time including 0% (WOS) counts
toward the eight-year limit, unless the 0% (WOS)
appointment is also Without Step.
Years of
service are calculated over a lifetime on any campus.
Any break in
service, whether because of leave without salary or
because of resignation and subsequent re-employment,
does not invalidate the counting of service prior to the
interruption.
Temporary Transfers
Temporary
transfers or temporary changes of status from the
Assistant Professor rank of any series to any other
titles listed above, shall be regarded as periods of
academically related leave and shall be included as
service toward the eight-year period.
For the
Regular Professor series, temporary transfers from
Assistant Professor to Assistant Researcher are counted
toward the eight-year limit period.
Timing of Review
Review for
consideration of promotion is required during the
seventh year of service which counts towards the
eight-year limit. Exclusion of one or two quarters (or
one semester) from the probationary period will not
necessarily affect the timing of the review.
For
Academic-Year Appointees:
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Three quarters of service
in a year count as one year;
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two quarters of service in
a year count as one year; and
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one quarter of service in
each of two or three years counts as one year.
For
Fiscal-Year Appointees:
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Twelve months of service
in a year count as one year;
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six months or more of
service in a year count as one year; and
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less than six months of
service in each of two or three years and totaling six
months or more count as one year.
Impact of Leave of
Absence
Periods of
leave, whether With or Without Salary, shall be included
as service toward the Eight-Year Limit unless, upon the
basis of a petition filed at the time the leave is
requested, or in the case of sick leave, within one
quarter or semester after the leave is taken, the
Chancellor determines that the activity undertaken
during the course of the leave is substantially
unrelated to the individual’s academic career.
Periods of
leave excluded from the count of service toward the
Eight-Year Limit will be excluded from the count toward
appraisal, merit increase and rank and step.
Periods of
leave, With or Without Salary, in the year in which the
Eight-Year Limit promotion review is otherwise
scheduled, normally will not postpone that review.
Stopping the Tenure Clock
for the Care of a Child
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Upon request of a faculty
member who has substantial responsibility for
the care of a newborn child or newly-adopted child
under age five, time off the tenure clock of up to one
year may be granted by the Chancellor for each event
of birth or adoption during the probationary period
provided that all time off the tenure clock totals no
more than two years in the probationary period. The
tenure clock may be stopped more than one time during
the probationary period.
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Each request for time off
the tenure clock must include a written statement by
the faculty member certifying that he/she has
substantial responsibility for the care of the child
or children. Requests for time off the tenure clock
must be made within two years of a birth or adoption.
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The provision to stop the
tenure clock may be invoked even if a faculty member
with substantial childcare responsibility as described
in Section 133-17-h(1) does not take a formal leave or
have a modification of duties.
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This authority of the
Chancellor may not be redelegated.
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For determining years
toward the eight-year limitation of service, the
combined total of periods of leave unrelated to
academic duties and time off the tenure clock may not
exceed two years.
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"An Assistant Professor who has
completed eight years of service in
that title, or in that title in combination
with other titles as established by the
President, shall not be continued after
the eighth year unless promoted to
Associate Professor or Professor."
—
The Regents of
the
University of California
Standing Order 103.9 |
September 1998
Website last updated
1/14/2010
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