2005-2006 Summer Policy

Definition of a Working Day: Monday, Tuesday, Wednesday, Thursday,
and Friday including holidays occurring on any one of these days.

Service Period: Any 57 working Days from June 16, 2008 to September 19, 2008.

# OF DAYS WORKED	TIME FACTOR	# OF DAYS WORKED	TIME FACTOR	# OF DAYS WORKED	TIME FACTOR
1	.0526	9	.4737	17	.8947
2	.1053	10	.5263	18	.9474
3	.1579	11	.5789	19	1.0000
4	.2105	12	.6316	20	1.0526
5	.2632	13	.6842	21	1.1053
6	.3158	14	.7368	22	1.1579
7	.3684	15	.7895	23	1.2105
8	.4211	16	.8421

The use of the daily-rate factor is mandatory; the calendar month basis should not be used.

EAPP - Appointment and Distribution
FIELD	DATA INFORMATION
Appointment Number	The appointment number uniquely identifies an appointment and its associated data. Tab to the command line [====>] and enter “add xx.” The cursor is now positioned in the “actions” field.
Actions	This area is reserved for action codes that identify the activity or change of information that is occurring at the appointment level. Since this is additional employment, enter the action code “13.”
Pgm	Data cannot be entered into this display only field. The Program code for all Academic Appointments is “A.”
Type	Enter the code “5.” The Type code for all Academic Appointments is “5.”
Basis	This is the number of months (either nine or eleven) that the appointee is expected to perform service. Enter “09” for an academic year appointment or enter “11” for a fiscal year appointment.
Paid Over	This is the number of months over which the appointee will receive salary. Salary for summer research is calculated over either a 9 month period or an 11 month period. Enter “09” for those receiving salary calculated on a 1/9th basis and “12” for those receiving on an 11-month basis for vacation research. EXAMPLE: 9/9 or 11/12.
Appt Begin Date	Enter the effective date the summer research appointment will begin. Summer research generally begins on the first workday after the service ends for the Spring quarter.
Appt End Date	This is the last full day that pay or funding is active. Summer research appointments generally end on the last workday before the service for the Fall quarter begins.
Dur	Do not enter any data in this field. This is a temporary appointment only.
Title Code	This is a four digit code. Use only those title codes that represent summer research. EXAMPLE: Assistant Professor/Assistant Research - 3225 Associate Professor/Associate Research - 3215 Professor/Research - 3205
Grade	Do not enter any data in this field. Staff use only.
Percent Full Time	Enter the percentage of time expected to be worked in the appointment.
Fixed/Variable	Enter an “F” if the appointment is fixed, and a “V” if time worked will vary. If funding/salary is from sub 0 funds, only an “F” should be used. For salary using Sub 2, 5, or 7, an “F” or “V” is acceptable.
Ann/Hr Rate	DO NOT ENTER ANY DATA IN THIS FIELD. The system will derive this amount from the distribution line. This will be the full annual rate for the position regardless of the appointment percent of time.
Rate	Enter an “A.” This is the code that identifies whether the amount indicated in the Annual/Hourly Rate field is to be paid monthly.
Schedule	This identifies the frequency of when pay is to be issued. Enter “MO” for monthly. An appointee can have only one pay schedule.
Time	Enter “Z” if salary is from Sub 2, 5, or 7. When “Z” is used, time will have to be entered online for positive time reporting in order for salary to be issued.
Leave Accrual Code	Enter “N.” Leave is not accrued based on summer research.
Press <F2> to jump down to the [Next Function] field and then press the <New Line> key to get to the command line to enter the special command [ADD xx]. The cursor will then be positioned in the [Actions] field.
Distribution Number	The distribution number uniquely identifies a payroll distribution associated with an appointment.
Actions	This area is reserved for action codes that identify or change the information that is occurring at the distribution level. This action is an additional employment, the recording of the action has already taken place by the selection of action code “13” which was entered at the appointment level; therefore no action code is required at this level.
Location, Account, Cost Center, Fund, Project, Sub	(1) Enter the number 4 which represents the UC campus location, Los Angeles. (2) Enter the six digit department account number. (3) Enter two digit alpha/numeric cost center code if applicable. (4) Enter five digit fund number. (5) Enter the code that has been set up to track a specific project. (6) Enter the sub account number. This will either be 0, 2, 5, or 7 for academic appointments reflecting summer research.
FTE	DO NOT ENTER ANY DATA IN THIS FIELD. NOT USED AT UCLA.
Distribution %	This is a five digit field containing four decimal places. Enter in the % of time the faculty member will be paid from the funding (i.e. 1.0000 for 100% or .5000 for 50%).
Pay Begin	This action is an additional employment, the date should reflect the date the summer research will begin. Summer research generally begins on the first workday after the service for the Spring quarter ends.
Pay End	This is the last full day that pay or funding is active. Summer research appointments generally end on the last workday before the service for the Fall quarter begins.
Step	This field indicates the salary level within the rank. The step should agree with the faculty member's regular appointment.
O/A Indicator	An “O” identifies that the salary rate is off-scale. An “A” identifies that the salary rate is above-scale. If the faculty member's regular appointment is off-scale or above-scale indicate an “O” or “A” accordingly.
Rate/Amount	All Academic-Year rates (Regular, In-Residence, Acting, Visiting and Adjunct) are calculated by dividing the annual rate by 9 for the monthly rate. Lecturers and Demonstration Teachers who change to the Professional Research series should use the Published Scale rates for the Research series. All Fiscal-Year Professorial rates are calculated by dividing the annual rate by 11 for the monthly rate. All faculty who are paid as Deans in the Senior Management Group titles for the current academic year are calculated by dividing the annual rate by 12 for the monthly rate.
DOS	This is the Description of Service Code field. The most commonly used DOS codes for summer research are: ACA - Additional Compensation Administrative ACR - Additional Compensation Research ACT - Additional Compensation Teaching OEN - 1/11th vacation research
Press <F9> key to complete the action and update the record.

Summer compensation is paid on the Monthly pay cycle and is included with the faculty member's regular salary. The pay schedule code to be used should be “MO” and the time code should be “Z.” The time code of “Z” will allow positive time reporting of summer ninths on the Time Input Roster.

Any questions, please contact May Nishiyama at x68004
Website last updated 5/6/2008

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