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Whistleblower Policy

July 1, 2014

To: UCLA FACULTY

Re: Annual Whistleblower Notice

UCLA is required by law to send out the following notice to employees electronically by July 1st of each year. This notice explains how to report improper activities under University policy using the California Whistleblower Protection Act.

Additional Links: 

The 2014 State Auditor's Message on the California Whistleblower Protection Act

University of California Whistleblower Flyer

UCLA's Whistleblower Flyer

University of California Whistleblower Website

APM 190 Appendix A-1: Whistleblower Policy

APM 190 Appendix A-2: Whistleblower Protection Policy

UCLA's Whistleblower Policies and Procedures


BLOW THE WHISTLE ON GOVERNMENT FRAUD, WASTE AND ABUSE

UCLA is committed to maintaining the highest standards of conduct in the fulfillment of its education, research, public service, and patient care mission. The University’s Whistleblower Policy provides multiple avenues for employees to bring forward concerns of suspected wrongdoing. Faculty and staff are encouraged to bring forward concerns about possible improper governmental activity directly to their supervisor, department head, Locally Designated Official (LDO) in the Administrative Policies & Compliance Office, or other appropriate University offices or officials.

The University established a systemwide, independently operated whistleblower hotline to allow for calls or web-based reporting from faculty, staff, and students with a provision for anonymous reporting. The hotline relays the reported concerns to appropriate University officials for processing. The hotline is staffed seven days a week, 24 hours per day, and is capable of receiving reports in a number of different languages.

UCLA’s toll-free whistleblower hotline numbers are (800) 403-4744/(800) 296-7188. Web-based reports can be made at http://universityofcalifornia.edu/hotline. More information about the whistleblower process can be found on the UC Whistleblower website and on posters displayed in workplace areas (the UCLA poster is also available online for printing purposes.)

State law requires that the University annually distribute to its employees a message from the State Auditor about the California Whistleblower Protection Act. Please find the 2014 message attached (the message is also available online).

Contact the Whistleblower Hotline

(800) 403-4744 / (800) 296-7188
universityofcalifornia.edu/hotline

What You Can Report

Any activity by UC or a UC employee that

  • Violates a State or federal law or regulation, such as

    Corruption
    Malfeasance
    Bribery
    Theft or misuse of government property
    Fraud
    Coercion
    Conversion;

  • Wastes money, or

  • Involves gross misconduct, gross incompetence, or gross inefficiency

Where to Report

  • Your Supervisor

  • Another University Administrator

  • Locally Designated Official in the Administrative Policies & Compliance Office

  • Human Resources or Academic Personnel Office

  • Audit & Advisory Services

  • Universitywide Whistleblower Hotline:
    (800) 403-4744 / (800) 296-7188 or universityofcalifornia.edu/hotline
    (The telephone & web hotline is independently operated to help ensure confidentiality.)

  • EMERGENCY AND SAFETY CONCERNS — Any imminent threat to health or safety should be immediately reported to University police by calling 911 from a campus or cell phone. Any serious workplace injury or environmental safety concern should be promptly reported to the Environment Health & Safety hotline at (310) 825-9797.

How to Report

  • In writing or orally

  • With as much specific factual information as possible (Report what you know, but don't investigate — leave that to the experts!)

  • Anonymously, if preferred

Confidentiality will be maintained, to the extent possible.

Protection from Retaliation

If you believe you have been retaliated against for blowing the whistle on improper activity, you may be eligible to file a complaint. Please inquire with your Human Resources or Academic Personnel Office, or with the UCLA Locally Designated Official.

For More Information

The University’s Whistleblower and Whistleblower Protection policies, and additional information, can be found online at http://www.ucop.edu/uc-whistleblower/.

Other Reporting Mechanisms

State Auditor’s Whistleblower Hotline
(800) 952-5665
www.auditor.ca.gov/hotline

California Attorney General’s Hotline
(800) 952-5225

You may report fraud, waste and abuse involving these specific federal programs directly:

Recovery Act
(Misuse of Stimulus Spending)
(877) 392-3375

Department of Defense Hotline
(800) 424-9098

Department of Homeland Security Hotline
(800) 323-8603

Rights & Remedies for Whistleblowers under the Federal Acquisition Regulation (FAR) Pilot Program

http://www.ucop.edu/uc-whistleblower/policies-training/rights-remedies-far.html

Rights & Remedies for Whistleblowers under the Defense Federal Acquisition Regulation Supplement (DFARS)

http://www.ucop.edu/uc-whistleblower/policies-training/rights-remedies-dfars.html

 

                                                                                                                                                                                                     updated June 26, 2014