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Whistleblower Policy

July 1, 2013

To: UCLA FACULTY

Re: Annual Whistleblower Notice

UCLA is required by law to send out the following notice to employees electronically by July 1st of each year. This notice explains how to report improper activities under University policy using the California Whistleblower Protection Act.

Additional Links: 

University of California Whistleblower Flyer

UCLA's Whistleblower Flyer

University of California Whistleblower Website

APM 190 Appendix A-1: Whistleblower Policy

APM 190 Appendix A-2: Whistleblower Protection Policy

UCLA's Whistleblower Policies and Procedures


BLOW THE WHISTLE ON GOVERNMENT FRAUD, WASTE AND ABUSE

The University of California is committed to maintaining the highest standards of conduct in the fulfillment of its education, research, public service and patient care mission. Our faculty and staff are encouraged to bring forward concerns about possible improper governmental activity directly to their supervisor, department head, locally designated official or any university administrator. In order to provide employees with multiple avenues for bringing forward concerns of possible wrongdoing, the UC Whistleblower Hotline was established.

The hotline is independently operated to allow for calls or web-based reporting from faculty, staff and students on an anonymous basis. The hotline relays the reported concerns to appropriate university officials for processing. This hotline is staffed seven days a week, 24 hours per day and is capable of receiving reports in a number of different languages.

The university-wide toll-free number is 1-800-403-4744. Web-based reports can be made by accessing http://universityofcalifornia.edu/hotline. More information about the whistleblower process is found on the University of California home page and on posters displayed in various employee areas. The university’s whistleblower poster identifies other channels for reporting improper governmental activity, including the California State Auditor and the California Attorney General.

The California Government Code requires every state agency, including the University of California, to distribute to its employees annually a message from the California State Auditor that provides an explanation of the California Whistleblower Protection Act. This email contains the California State Auditor’s message for 2013.

Message from the California State Auditor’s Office

The California State Auditor’s office is your confidential avenue for reporting improper activities by state agencies or employees. It is your responsibility as a government employee to report any type of fraud, waste, or abuse, which ultimately protects scarce state resources.

In 2012 alone, the State Auditor received 5,505 inquiries and complaints from state employees and members of the public, most of which concerned misuse of state property, improper travel expenditures, and time and attendance abuse. Whistleblower complaints have triggered investigations revealing millions of dollars in wasteful spending in recent years, such as:

  • Three individuals, including two state employees, perpetrated a fraudulent scheme to obtain state documents without paying the required fees. The individuals were convicted of bribery and ordered to pay restitution to the State.
  • A state employee helped two accomplices illegally obtain nearly $93,000 in unemployment benefits over a two-year period through a conspiracy to defraud the department. The employee and one accomplice were sentenced to federal prison and the second accomplice was sentenced to three years probation.
  • A department overpaid 18 employees nearly $119,000 over a two-year period by inappropriately paying them an hourly overtime rate for work they performed rather than the hourly straight-time rate they were entitled to receive.

What to Report

Pursuant to Government Code section 8547.2, subdivision (b), improper acts by a state agency or employee that should be reported to the State Auditor include:

  • Violations of state or federal law, including theft, fraud, or conflict of interest;
  • Noncompliance with an executive order or Rule of Court;
  • Noncompliance with the State Administrative Manual or the State Contracting Manual;
  • Misuse or waste of state resources including property or employee time;
  • Gross misconduct, incompetence, or inefficiency.

The State Auditor does not have the authority to investigate violations of internal department policies or procedures.

Whistleblowers are Protected

If you report an impropriety, you are protected by the Whistleblower Protection Act, which:

  • Requires the State Auditor to protect your identity (except from law enforcement);
  • Prohibits intimidation, threats, or coercion by state employees that could interfere with your right to disclose improper governmental activities.

If you believe that you have been retaliated against for disclosing an improper governmental activity, you should report this immediately to one of the following agencies:

  • State and court employees: write to the State Personnel Board at 801 Capitol Mall, MS53, Sacramento, CA 95814.
  • University of California (UC) employees: contact the locally designated official for the UC facility at which you are employed. Visit www.ucop.edu for more information.
  • California State University employees: write to the Vice Chancellor of Human Resources at 401 Golden Shore, Long Beach, CA 90802, or contact the appointed campus administrator.

How to Report

You have three ways to report information to the State Auditor confidentially:

  • Call the Whistleblower Hotline at:
    800-952-5665
    916-322-2603 (Fax)
    (Note: The hotline is staffed Monday through Friday, 8 a.m. to 5 p.m. However, callers may leave a brief recorded message during other hours.)
  • Mail information to:
    Investigations
    California State Auditor
    P.O. Box 1019
    Sacramento, CA 95812

Investigation of Complaints

The California State Auditor investigates complaints and reports the substantiated allegations to the head of the employing agency, the Legislature, and the Governor. In addition, some of the substantiated allegations will be reported to the general public, keeping identities confidential. Substantiated violations of law will be referred to appropriate law enforcement agencies.

 

                                                                                                                                                                                                     updated July 1, 2013